Executive Assistant to Chief Executive Officer

About the Role

The role of the Executive Assistant is to ensure a highly effective and efficient office of the Chief Executive Officer (CEO), and to represent the CEO, both internally and externally, in a manner that corresponds to the professional nature of the office. You will be the primary support on everything administrative, and you’ll be a strategic partner working alongside the CEO and Chief of Staff (COS) in enabling the operations of the business.

This is an onsite position based in our New York City headquarters, reporting to the CEO.

Responsibilities:

• Administrative Support: 

  • Strategically manage the CEO’s fluid calendar, appointments and travel arrangements and proactively manage changes and conflicts

  • Screen and prioritize a heavy and intense volume of correspondences and answer inquiries, resolve problems and make appropriate referrals on behalf of the CEO

  • Join meetings to take notes, provide support and advice to CEO and COS on projects and solutions to challenges

  • Draft and proofread correspondence, reports and presentations

  • Support budget tracking and complete expense reports promptly

• Meeting Support and Event Coordination:

  • Plan and manage logistics for events including all company meetings, leadership offsite events and social gatherings

  • Working with the COS, help prepare the CEO for meetings by sourcing information, ensuring agendas are provided and developing briefs

  • Help prepare the CEO for conference and speaking engagements including managing preparation calendar, logistics and coordination with hosts and travel vendors, research about other attendees, etc.

• Project and Task Management:

  • Assist with strategic initiatives and special projects as directed by the CEO 

  • Execute projects, working with stakeholders to identify CEO's deliverables and incorporate timelines into the CEO's workflow

  • Support in activities that exist at the intersection of work and personal, performing occasional errands as needed

  • Prioritize conflicting needs and handle matters expeditiously and proactively

• Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world

Basic Qualifications:

• 10 years of experience as an executive assistant

• Experience collaborating with members of an executive office team

• Expertise working with the Google suite of tools

• Familiarity working in a deadline-driven and highly accountable environment,

• Superior organizational and time-management skills

• Experience communicating and building relationships with stakeholders inside and outside the company

• Experience working with a high degree of professionalism, discretion and confidentiality

• Strong creative problem-solving skills and interpersonal flexibility

Exceptional candidates will also have:

• Experience supporting a C-suite executive

• Bachelor’s degree in business administration, communications or a related field
  
  

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The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

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