Proposal Specialist

About Thentia

Thentia is a fast-growing, venture capital-backed software as a service (SaaS) company that is emerging as a world leader in government technology with a platform that is transforming and modernizing how regulatory organizations are conducting business. As a company of builders, thinkers, and owners, Thentia gives employees the opportunity to create amazing solutions, showcase their talents, and benefit from our shared success as we scale up in the U.S., Canadian, and global markets. Our solutions directly impact public trust and regulatory integrity, helping regulators and agencies meet 21st century standards by leveraging predictive analytics, Big Data, AI, and other innovative capabilities. Internally, our culture fosters collaboration, inclusivity, intellectual curiosity, and professional development. We lead by our values of customer focus, integrity, accountability, adaptability, achievement, purpose, teamwork, and authoritativeness.

About the Role:

We are seeking a motivated Proposal Specialist experience in proposal development and RFI/RFP responses, preferably in public sector. This role reports to the Sr. Proposal Manager and will be responsible for monitoring bid sites, finding RFPs, responding to RFPs/RFIs, tracking responses, content storage, and creating a smooth cross-functional proposal process. Additional responsibilities could include assisting with creating demo sites, creating sales/marketing collateral, assisting with sales operations, and/or business development activities, depending on the individual and their desired career path.

Responsibilities:

• Manage the full cycle of the RFP response from checking procurement sites for RFP releases, submitting questions, writing winning responses, and submitting the bid responses
• Understand the product and stay up-to-date with the latest product releases
• Ensure CRM is up to date for RFP tracking
• Assist with Statement of Work creation
• Work closely with the Sr. Proposal Manager for other RFP initiatives

Qualifications:

• At least 2-3 years’ experience in managing and responding to RFIs/RFPs, preferably in the public sector
• Experience in registering, managing, and monitoring state/local government procurement sites
• Enjoys working with sales teams and providing support

• Capable of handling multiple projects simultaneously
• Superior organizational and time management skills
• Experience working in a fast-paced environment
• Able to pivot (if necessary) and navigate change gracefully
• Capable of building cross-functional relationships

• Able to work in a team environment, as well as independently
• Efficient in completing tasks and highly detailed oriented.
• Resourceful, proactive, and kind
• Desire to learn and grow

We’re proud to be ‘Great Place to Work’ certified in the U.S. and Canada. Nearly 90% of our employees have participated and nearly 9 out of 10 employees overall agreed that Thentia is a ‘great place to work’.

We are a hybrid workplace: At Thentia, we've adopted a hybrid work model with 3 days a week in office and 2 days at your discretion. As a company, hybrid collaboration is key to our success because:

• It’s noticeably and positively different when we have people together
• Being all remote is pretty impersonal and can be isolating
• Serendipitous interactions can spark new big ideas and innovation
• Problem solving and sharing ideas in real time moves us forward faster
• Cross group collaboration makes us stronger
• Having fun, together helps us win together
• Best of all…feeling the energy in the room around ideas and wins is incredible!

Compensation

Thentia provides employees with a competitive base salary along with:

• Full Health Insurance coverage (programs vary for each country)
• Flexible paid-time-off, including vacation and wellbeing days, and volunteer days
• Parental Leave
• Year-end bonus potential (for eligible roles)
• Professional development & training, including Udemy Business

Our Commitment

Thentia is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We are building products for a diverse world and are committed to building and fostering an environment where our employees feel included, valued, and heard, which enables us to make commerce better for everyone. We strongly encourage applications from racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, provincial, or local laws in the regions we operate. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, or internships.

We thank all applicants in advance for applying. Only individuals selected for interviews will be contacted.

Staffing Firms: Thentia does not accept unsolicited submissions. All firms must have valid agreements in place.