What are the responsibilities and job description for the Administrative Assistant position at Thermo Trol Systems Inc?
Description
· Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
Duties to include:
· answer phones and transfer to the appropriate staff member
· take and distribute accurate messages
· greet public and clients and direct them to the correct staff member
· coordinate messenger and courier service
· receive, sort and distribute incoming mail
· monitor incoming emails and answer or forward as required
· prepare outgoing mail for distribution
· fax, scan and copy documents
· maintain office filing and storage systems
· update and maintain databases such as mailing lists, contact lists and client information
· retrieve information when requested
· update and maintain internal staff contact lists
· co-ordinate and maintain staff administrative records such as staff vehicles, staff phones and company credit cards
· type documents, reports and correspondence
· organize travel arrangements for staff
· co-ordinate and organize appointments and meetings
· assist with event planning and implementation
· monitor and maintain office supplies
· ensure office equipment is properly maintained and serviced
· perform work related errands as requested such as going to the post office and bank
· keep office area clean and tidy
Requirements
· High School Diploma or equivalent
· business college training an advantage
· previous office experience
· competent computer skills including MS Office or equivalent
· internet skills including use of e-mails, group messaging and data collection
· numeracy and literacy skills
