AP Clerk

Job Title - Accounts Payable Clerk

Location - San Marcos, Texas

Reports to Accounting Manager

Job Summary

The Accounts Payable Clerk is responsible for maintaining vendor invoices and accrued

purchases. Their duties include vendor invoice processing, communicating with vendors to

resolve discrepancies, managing the accrued purchases report, and reviewing vendor

statements. This position will be in San Marcos, TX.

The successful candidate must be positive, focused, a team player, and able to deliver quality work,

even when distracted. The professional in this position must be self-motivated, ambitious, and ready

for a challenge. Critical thinking and reasoning skills are an absolute necessity to be successful in this

position.

Key Responsibilities and Accountabilities

· Perform routine clerical accounting duties within a fast-paced finance department,

while adhering to established accounting standards.

· Be a resource for accounts payable for the San Marcos office.

· Assist in quarterly audit requests.

· Secures financial information by keeping information confidential.

· Verify and post details of business transactions in accounting system.

· Match purchase order invoices via 3-way match or 2-way match in accounting system.

· Process invoices/bills in the accounting system so that they can be paid.

· Obtain appropriate approval in accordance with Sox Controls for non-purchase order

invoices.

· Review and maintain accrued purchases so that vendor invoices are posted timely.

· Review vendor statements and request invoices when necessary.

· Monitor vendor inquiries emails and respond to vendors in a timely manner.

· Work with purchasing team when there are issues with purchase orders.

· Work with the warehouse when there are issues with receiving.

· Supporting supervisory and executive staff by performing any assigned accounting and

clerical tasks

Key Characteristics, Competences and Skills

Champions Integrity and Trust: Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.

Intellectual Horsepower: Able to grasp complex issues and understand the essence of the challenges at hand. Assimilates new information quickly and does not get overwhelmed when needing to move quickly from one topic to another.

Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Drive for Results: Is high energy, action oriented and focused on producing good outcomes. Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others forward to the goal.

Decision Quality: Makes good, timely decisions based upon a mixture of analysis, wisdom, experience, and judgment; most of his/her solutions and suggestions turn out to be correct and accurate when judged over time; sought out by others for advice and solutions. Able to move forward without all the data.

Collaboration: Is able to develop strong relationships with leaders and employees at all levels and areas of responsibility within the company and is able to work effectively across functional boundaries in a matrix environment.

Problem Solver: Steps up to conflicts, seeing them as opportunities; reads situations quickly; good at focused listening; can hammer out tough agreements and settle disputes equitably; can find common ground and get cooperation with minimum noise. Deals fairly with non-performance and is unafraid to deliver tough messages when necessary.

Knowledge and Experience

· 2-5 years accounts payable experience

· Natural proficiency with math

· Knowledge of basic financial, tax, and accounting principles

· Excellent organizational skills and attention to detail

· Proficient in Microsoft Office with aptitude to learn new systems.

· Experience with AX2012 or similar ERP systems

· A high school diploma; however, we require further education and working experience

in the field

· A complete or comprehensive understanding of accounting practices and procedures

· The ability to act responsibly and ethically when working with sensitive financial

information, whether it's information for the company or for individuals.

· Solid communication skills, with proficiency in speaking and writing.

· Computer literacy, as accounting clerks are responsible for keying information into

various computers and software programs.

· Strong people skills - a polite and professional demeanor when working with other

companies, as well as consumers and coworkers.

· The willingness and ability to comply with local, state, and federal financial regulations,

as well as the regulations established by the company itself.