What are the responsibilities and job description for the Occupancy Specialist position at Thies & Talle?
Thies & Talle Management Inc., a leading property management company with nearly forty years of experience in the multi-housing industry, is now hiring an Occupancy Specialist to manage the certification and compliance processes for a large project-based Section 8 property in St. Paul, MN. Previous experience with Section 8 compliance is strongly preferred. Professional and friendly work environment. Salary commensurate with experience. Excellent benefits including health, life, vacation and 401(k)! Equal Opportunity Employer.
SUMMARY: The Occupancy Specialist is responsible for all aspects of managing the subsidized housing contract including certifications and recertifications, voucher submission, special claims submission, and gross rent changes.
- Manage resident’s move-in certifications, interim certifications and annual re-certifications on a timely basis as required by HUD.
- Send recertification notices and conduct recertification interviews.
- Obtain all necessary verifications.
- File HUD special claims on a timely basis.
- Manage multiple subsidy types according to government regulations within a property.
- Process and approve HUD form 50059.
- Prepare HUD voucher, Excess Income report and utility reimbursement report each month.
- Follow up with HUD to assure timely payment.
- Meet with applicants before their applications are processed to begin the certification process and update their applications.
- Process gross rent changes as necessary.
- Review ending balances monthly and update notes.
SECONDARY DUTIES AND RESPONSIBILITIES include the following:
- Maintain resident files making sure that changes are made and files are kept up to date. Make sure that all required documents are signed by the resident and that a copy is in their file.
- Maintain confidentiality concerning resident information.
- Stay current on compliance changes within all applicable state and federal programs by attending trainings, reviewing correspondence with funding agencies, and contributing to company-wide trainings and written documentation.
- Conduct file reviews regularly.
