What are the responsibilities and job description for the Accountant / Analyst position at Third Judicial Circuit of Michigan?

Description

SUMMARY :

Under direct supervision, performs a variety of activities designed to provide accounting support such as financial and / or fiduciary accounting, grant accounting, monitoring court revenue, preparation of journal vouchers to formal accounting records, prepares financial reports, budget requests and projections, performs collection performance analysis, working with child support financial systems, statistical reporting and other duties as required. Employees in this title are expected to maintain a professional appearance and demeanor.

ESSENTIAL FUNCTIONS :

Performs accounting functions such as maintaining financial records, developing and documenting recommendations for improving accounting systems and procedures, reconciling accounts, processing child support payment collections, court related payments, suspense accounts, future support, disbursements, controlling inventory, auditing cash receipts and / or financial transactions and records, estimating revenues and / or expenditures.
Prepares grant invoices and / or reimbursement billings as outlined in the grant award and determines allowable costs in accordance with applicable federal and state laws, guidelines, rules and regulations; including but not limited to the requirements outlined in the grant award.
Analyzes court business units, including grant programs beginning at pre-award through the end of the funding period, by evaluating, assessing, and developing spending strategies for programs via collaborative efforts with program contacts, granting agency, court budget analyst, etc.
Reconciles bank accounts, deposit in transit accounts, general ledger accounts; prepares required journal entries to ensure proper posting to appropriate general ledger accounts, and ensures revenue recorded is complete and accurate.
Monitors accounts receivables and collections, i.e. court revenue for all Court business units. Reviews and monitors collections receipted by the County Clerk on behalf of the Court.
Prepares reviews, analyzes and / or authorizes journal vouchers for accruals, transfers, payroll, close-out, adjustments, etc.
Prepares and oversees the preparation of various internal financial reports and / or schedules (monthly, quarterly, annual and / or final close-out). Participates in year-end close-out procedures as they relate to general ledger and grant requirements. Participates in the gathering of data for preparation of the Court Cost Plan.
Prepares budgets, amendments, line item transfers, and projections and monitors budgeted line items, including payroll fringe rates.
Ensures all required documentation for purchase of goods, services and / or equipment are in compliance with funding requirements and properly allocated to appropriate funding source, and inventory of grant-funded equipment through involvement in contract process, acting as liaison between vendors, funding source, and Court staff.
Prepares and processes payroll accounting, including but not limited to regular hours, overtime, fringe costs (e.g. social security, life insurance, health insurance, and retirements). Verifies that salary and fringe benefit costs reflected in general ledger are proper. Verifies that entries to subsidiary financial and grant ledgers are proper. Ensures that position control

changes and payroll designations are accurate and / or facilitates grant and general ledger accounting.

Facilitates payments to State Retirement System for those employees hired prior to court reorganization. Collaborates with State Retirement Board and tracks legislative retirement changes to ensure proper payment on behalf of court employees.

Assists the Collection Coordinator in collection activities designed to enforce reimbursement of Court-ordered fines and fees. Performs ongoing review and processing of certain financial assessments at a case and system level to ensure the Court's compliance with the State Court Administrative Office Court Collection Components.

Conducts financial evaluations to determine litigants' ability to pay, authorizes negotiated amounts owed to the court, initiates State tax offsets, uses a locator service(s) to help maintain accurate contact information for litigants, and refers delinquent accounts to third party collection agencies.

Prepares performance and trend analysis of third party court revenue in order to determine effectiveness of collection tools, including but not limited to aging reports, payment / adjustments and assessment reports, past due debts, etc.

Reviews and monitors third party collection agency performance to ensure compliance with contract; reconciles vendor invoices submitted by the third party collection vendor and ensures accounts submitted to third party collection vendor are accurate.

Reviews, monitors and resolves complex financial adjustments, complaints and errors on accounts, i.e. child support or court ordered assessments of fees and fines, make whole requests, etc. Responds to notifications from courtrooms, Court staff, the public, administration, and outside agencies regarding adjustments, corrections, waivers, or release / hold of payment, etc.

Assists in maintaining current knowledge of organizational policies and procedures, financial systems, federal and state policies and directives, and current accounting standards.

Performs other duties as assigned.

QUALIFICATIONS :

Bachelor's degree from an accredited college or university in Finance, Accounting or related field

Two (2) years of professional accounting experience within the last five (5) years.

General knowledge of government finance, budgeting and auditing, database and accounting computer application systems.

Seven (7) years of professional accounting experience within the last ten (10) years.

General knowledge of government finance, budgeting and auditing, database and accounting computer application systems.

Proficient in the use of Microsoft Excel and experience using MS Office

KNOWLEDGE, SKILLS, AND ABILITIES :

Ability to apply general rules to specific problems to produce positive results.

Ability to inquire and respond to questions and to explain Court procedures to internal and external customers in a courteous and professional manner.

Ability to communicate information and ideas effectively, so that others can understand.

Ability to deal calmly and effectively in high stress situations.

Ability to establish and maintain effective working relationships with coworkers, employees, officials and external contacts.

Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.

Ability to meet and interact with the public and deal courteously and effectively with their questions or problems, seeking assistance when needed.

Ability to operate office equipment.

Ability to understand and carry out instructions and to request clarification when needed.

Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Excellent organizational skills and the ability to work independently.

Excellent communication skills.

Skill in managing one's own time; simultaneously coordinating multiple projects and complex tasks while meeting deadlines.

Working knowledge of Court processes and procedures.

WORK ENVIRONMENT :

Normally a typical customer service office environment with minimal exposure to excessive noise.

Employees in this title may encounter individuals who may be under duress.

PHYSICAL REQUIREMENTS :

Must be able to remain in a stationary position for long periods of time to perform job functions.

Ability to detect, create and interpret documents.

Operate a computer and other office machinery, items or equipment.

Position self to move from one place to another.

Communicate with clients, co-workers, and others.

Must be able to lift 25 lbs.

LICENSES, CERTIFICATIONS OR SPECIAL REQUIREMENTS :

Candidates considered for placement in this job title will be subject to a criminal and / or IV-D background investigation and subsequent fingerprinting every five (5) years.

Applicants must be eligible for employment authorization in the U.S.

The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position.

Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified.

Notes : 07 / 31 / 2013 Updated for Qualifications

06 / 13 / 2014 Updated for Content

05 / 05 / 2016 Updated for Content

08 / 09 / 2016 New Title (Replaces Finance and Grants Analyst)

10 / 30 / 2017 Updated for content and format

12 / 07 / 2021 Updated for content

01 / 24 / 2023 Updated Qualifications

04 / 26 / 2024 Updated for content

02 / 05 / 2025 Updated for content (Physical requirements, Licenses, grant funded statement)

Requirements

In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county.

ELIGIBILITY : This examination is open to anyone who meets the minimum qualifications. A person may not participate in an open competitive examination for the same title until ninety (90) days have passed since they last took the examination.

SELECTION : Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process may be placed on the eligibility list.

NOTE : Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position . Incomplete or illegible applications will not be considered . Faxed or emailed applications are not acceptable . THE COURT MAY LIMIT FURTHER CONSIDERATION TO THE APPLICANTS WHOM APPEAR TO BE MOST QUALIFIED .

SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN)

Evaluation of Training, Experience & Personal Qualifications Pass / Fail

Interview 100%

APPLICATION PROCEDURE& DEADLINE :

APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE : www.3rdcc.org . The direct link to this site : https : / / secure6.entertimeonline.com / ta / 6051784.careers?CareersSearch

A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts / diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call (313) 224-7018.

POSTING : This notice must be posted on all bulletin boards until the filing date has expired.

AN EQUAL OPPORTUNITY EMPLOYER

The Diversity and Inclusion Mission Statement :

We appreciate our common connection and respect our diverse and unique human experiences. We move forward as an inclusive organization as we provide accessible and equal justice.

The Diversity and Inclusion Vision :

Diversity is inclusive. It encompasses, among other things, race, ethnicity, gender, sexual orientation, gender identity and expression, religion, nationality, language, age, disability, marital status, parental status, military status, geographic origin and socioeconomic background.

Diversity creates greater trust and confidence in the court system and its administration of justice. It enables us to better provide exemplary public service and programs. The different perspectives, experiences, backgrounds, talents and interests of judges and employees in our four divisions allow us to be a national leader in Court performance.

Equal Employment Opportunity Policy

The Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap / disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment.

SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN)

Evaluation of Training, Experience & Personal Qualifications Pass / Fail

Interview 100%

APPLICATION PROCEDURE& DEADLINE :

Official application forms must be received no later than 4 : 30 p.m. on the last day of this announcement . APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE : www.3rdcc.org . CLICK ON "ESSENTIAL LINKS", THEN UNDER "QUICK LINKS" CLICK ON "JOB POSTINGS". The direct link to this site : https : / / secure6.entertimeonline.com / ta / 6051784.careers?CareersSearch

POSTING : This notice must be posted on all bulletin boards until the filing date has expired.

AN EQUAL OPPORTUNITY EMPLOYER

The Diversity and Inclusion Mission Statement :

We appreciate our common connection and respect our diverse and unique human experiences. We move forward as an inclusive organization as we provide accessible and equal justice.

The Diversity and Inclusion Vision :

Equal Employment Opportunity Policy

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