What are the responsibilities and job description for the Adoptions Coordinator position at Third Judicial Circuit of Michigan?
Description
SUMMARY :
Under the direction of the Deputy Court Administrator-Juvenile Division, the Adoptions Coordinator supervises Court employees to ensure that adoption directives and duties of the Court are fulfilled through timely and accurate processing of cases as governed by the Michigan Adoption Code and Michigan Court Rules. Employees in this title are expected to maintain a professional appearance and demeanor.
ESSENTIAL FUNCTIONS :
- Conducts legal research when requested by the judge and provides a legal opinion, when appropriate.
- Assists the judge by providing current statutory provisions and Michigan court rules applicable to the specific hearing at-hand, and informs the judge of any pending and relevant legislation on the matter.
- Interacts frequently with legal professionals, adoption attorneys, adoption agencies, and the Michigan Children's Law Center; is well-versed in the Michigan Adoption Code.
- Monitors changes to the applicable court forms published by the State Court Administrative Office and ensures that all forms received by the department, and signed by a judge are current.
- Collaborates with the adoption coordinators from surrounding counties in an effort to standardize practices between counties.
- Schedules and attends all adoption hearings, advises the judge and makes recommendations when appropriate.
- Conducts legal research and prepares legal memoranda as requested by the assigned adoption jurist.
- Interprets and applies the Michigan Adoption Code and the Michigan Court Rules to all court policies, procedures, and adoption case filings.
- Prepares case specific court orders, letters, and other documents at the request of the assigned adoption jurist.
- Tracks changes to Federal and State law and anticipates any potential adjustments required to department policies and procedures to ensure full compliance with the law.
- Screens, creates, and processes all releases of child by parent, direct placement for adoption, and newborn safe delivery filings.
- Reviews and distributes for processing, all agency finalization requests for cases in supervision; reviews supervision reports, new step-parent, relative guardian, and adult cases filed.
- Supervises reporting staff by identifying and assigning work, documenting work performance metrics and communicating work performance expectations, establishing professional development plans, providing training, implementing corrective action plans, approving time, assuring appropriate staffing coverage, conducting periodic performance reviews, acknowledging accomplishments, providing assistance, and issuing discipline.
- Participates actively in agency partnership and staff meetings to facilitate recommendations and implementation of process improvements.
- Performs administrative functions in Odyssey including configuring administrative tables for new and / or existing codes for Guardianship users; maintains and adds forms for Guardianship and Adoption users; participates and problem solves issues relating to efficiency and / or improvements regarding Odyssey issues for Guardianship and Adoptions; assists courtrooms with Odyssey guardianship training.
- Verifies all data entry into Odyssey is accurate.
- Provides statistical reports that indicate the quantity of work completed and tracks compliance with Court established guidelines for timely processing.
- Facilitates overall unit efficiency by routinely updating procedures to maximize the allocation of staff and the efficient use of available technology.
- Tracks SCAO-mandated timelines regarding permanency outcomes.
- Performs other duties as assigned.
QUALIFICATIONS :
KNOWLEDGE, SKILLS AND ABILITIES :
WORK ENVIRONMENT :
PHYSICAL REQUIREMENTS :
LICENSES, CERTIFICATIONS OR SPECIAL REQUIREMENTS :
The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position.
Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified.
Notes :
05 / 02 / 2014 Updated for content and format
08 / 14 / 2017 Updated for content and format
05 / 22 / 2024 Updated for content
02 / 05 / 2025 Updated for content (Physical requirements, Licenses, grant funded statement)
Requirements
In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county.
ELIGIBILITY : This examination is open to anyone who meets the minimum qualifications. A person may not participate in an open competitive examination for the same title until ninety (90) days have passed since they last took the examination.
SELECTION : Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process shall be placed on the eligibility list.
NOTE : Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position . Incomplete or illegible applications will not be considered . Faxed or emailed applications are not acceptable .
SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN)
Evaluation of Training, Experience & Personal Qualifications Pass / Fail
Interview 100%
APPLICATION PROCEDURE& DEADLINE :
Official application forms must be received no later than 4 : 30 p.m. on the last day of this announcement . APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE : www.3rdcc.org . The direct link to this site : https : / / secure6.entertimeonline.com / ta / 6051784.careers?CareersSearch
A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts / diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call (313) 224-7018.
POSTING : This notice must be posted on all bulletin boards until the filing date has expired.
The Diversity and Inclusion Mission Statement :
We appreciate our common connection and respect our diverse and unique human experiences. We move forward as an inclusive organization as we provide accessible and equal justice.
The Diversity and Inclusion Vision :
Diversity is inclusive. It encompasses, among other things, race, ethnicity, gender, sexual orientation, gender identity and expression, religion, nationality, language, age, disability, marital status, parental status, military status, geographic origin and socioeconomic background.
Diversity creates greater trust and confidence in the court system and its administration of justice. It enables us to better provide exemplary public service and programs. The different perspectives, experiences, backgrounds, talents and interests of judges and employees in our four divisions allow us to be a national leader in Court performance.
Equal Employment Opportunity Policy
The Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap / disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment.
