What are the responsibilities and job description for the Deputy Chief Financial Officer position at THIRD JUDICIAL CIRCUIT OF MICHIGAN?
SUMMARY:
Under the direction of the Chief Financial Officer, the Deputy Chief Financial Officer assists in planning, directing, overseeing, and coordinating the financial activities and systems of the Court at the highest level of management. This role leads and supports the fiduciary services, budget, financial and fiscal accounting, grants and special projects associated with the Budget & Finance Department, to ensure effective service delivery, resource utilization and results. Employees in this title are expected to maintain a professional appearance and demeanor.
ESSENTIAL FUNCTIONS:
• Assists in coordinating and directing the financial planning, budgeting, grant management, collection and enforcement, or cash management activities of the organization.
• Assists in developing internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, accounting (financial, fiscal and grant) and collections.
• Assists in preparing or directing preparation of financial statements, business activity reports, financial position forecasts, annual budgets, grant billings, and/or reports required by regulatory agencies.
• Assists in advising management on financial objectives, policies, and actions.
• Assists with developing job descriptions for job titles within the Budget and Finance Department.
• Serves as a participant on the interview panel for job titles within the Budget and Finance Department.
• Conducts regular meetings with reporting staff regarding operational goals, status changes and other pertinent information.
• Assists in analyzing the financial details of past, present, and expected operations in order to identify opportunities and areas where improvement is needed and/or development of new processes.
• Manages reporting staff by identifying and assigning work, documenting work performance metrics and communicating work performance expectations, establishing professional development plans, providing training, implementing corrective actions plans, approving time, assuring appropriate staffing coverage, conducting periodic performance reviews, acknowledging accomplishments, providing assistance, and issuing discipline.
• Assists in evaluating the needs of financial data processing systems and making appropriate recommendations and/or conversion of financial data.
• Assists in maintaining current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.
• Ensures a diverse and inclusive work environment by participating in Diversity and Inclusion trainings and workshops, may serve as a member of the Court’s Diversity and Inclusion team, and promotes the best practices of Diversity and Inclusion.
• Develops a framework for succession planning for key positions under your span of control through identifying succession candidates, assessments, competency development, training, and mentoring; integrating the succession plan into the employee’s training and development plan; assessing the potential for supervisory and management positions for the individual based upon measurable goals.
• Acts as an advisor/coach for supervisors and managers under your span of control imparting expertise and professional knowledge; Collaborating in the development of yearly professional goals; meeting with the candidate(s) no less frequently than on a quarterly basis to review achievement of goals and training objectives; providing impartial, measurable, non-judgmental feedback on a yearly training and succession plan focusing on development to meet future business needs.
• Performs other duties as assigned.
QUALIFICATIONS:
• Bachelor’s degree in Accounting, Business Administration, Finance or related field; Master’s degree preferred.
• Seven (7) years of increasingly responsible experience providing multi-faceted direction and planning in financial operations and administration.
• Five (5) years of experience having demonstrated flexibility and creativity in providing financial operations support and expertise in a fiscally-challenged public sector environment.
• Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique and coordination of people and resources.
• Knowledge of government finance, budgeting and auditing, database and accounting computer applications systems.
• Proficient using MS Office Suite and relevant software and systems.
KNOWLEDGE, SKILLS AND ABILITIES:
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Effective interpersonal, presentation, communication, public speaking and meeting management skills.
• Excellent communication skills.
• Ability to identify complex problems and review related information to develop and evaluate options and implement solutions
• Ability to lead a group to accomplish a common goal and to facilitate a teamwork environment.
• Ability to communicate and work with all stakeholders and departments.
• Ability to simultaneously coordinate multiple projects and complex tasks while meeting deadlines.
• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources.
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Ability to plan, organize, execute, and manage in a legal environment.
• Skill in counseling employees and interacting tactfully.
• Ability to remain calm and use good judgment in difficult situations.
• Skill in managing one’s own time and the time of others, as well as the ability to meet deadlines.
WORK ENVIRONMENT:
• Normally a typical customer service office environment with minimal exposure to excessive noise.
• Employees in this title may encounter individuals who may be under duress.
PHYSICAL REQUIREMENTS:
• Must be able to remain in a stationary position for long periods of time to perform job functions.
• Ability to detect, create and interpret documents.
• Operate a computer and other office machinery, items or equipment.
• Position self to move from one place to another.
• Communicate with clients, co-workers, and others.
• Ability to operate a motor vehicle.
LICENSES, CERTIFICATIONS OR SPECIAL REQUIREMENTS:
• Candidates considered for placement in this job title will be subject to a criminal and/or IV-D background investigation and subsequent fingerprinting every five (5) years.
• Must possess (at time of application) and maintain a valid Michigan driver’s license, no fault insurance and access to a vehicle to use in the performance of assigned duties.
The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position.
NOTES:
4/22/2016 Title added
11/7/2017 Updated for content and format
06/26/2023 Updated for essential functions and for content
11/01/2024 Updated Summary
