What are the responsibilities and job description for the Administrative Specialist - Contracts position at Thomann Asphalt?
Job Type
Full-time
Description
Position : Administrative Specialist - Contracts
Reports to : Contract Manager
Classification : Non-exempt / Hourly
Compensation : $22 - $25 hr.
Date : Feb 2025
Description
The Administrative Specialist on the Contract team will support the Estimating Team throughout the bidding process. This full-time role will also support the Contract Manager and Project Managers once bids are awarded and contracts are made by preparing purchase orders, submittals, and permits, preparing work orders, requesting underground locates, and helping solve daily issues so projects are completed efficiently, organized, and timely.
Essential Functions
- Take calls from customers requesting bids
- Assist the estimating team with the bidding process which includes downloading bid documents and drawings, updating the bid calendar, and entering bids in the computer.
- National Fuel Contract Support includes receiving calls from National Fuel Customers, entering repair orders, preparing maps, coordinating work with National Fuel, the Project Manager, and assisting in invoicing the completed work.
- Assisting the Contracts Manager with creating new contracts, printing out work orders, entering dig safe underground locates, and any other contract requirements as needed.
- Provide the Finance department with administrative support during peak season.
Supervisory Responsibility
This position does not have supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
The employee is frequently required to sit; rarely required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 10 pounds and occasionally lift or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to climb and descend a flight of stairs as needed.
Position Type / Expected Hours of Work
This is a full-time position, Monday through Friday. Extended hours, nights and weekend work may be necessary based on business needs.
Travel
This position requires no regular and customary travel. However, travel on occasion may be required to visit customer or vendor sites to gather requirements and meet the needs of the business. Candidate must have a valid Driver's License.
AAP / EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of all of the activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may be added, deleted, or changed at any time with or without notice.
Benefits
Compensation
Hourly range is $22.00-$25.00 (depending on experience)
Requirements
Qualifications
Salary Description
Hourly range : $22.00-$25.00 (based on experience)
Salary : $22 - $25