Construction Project Administrator

The Thomas J. Dyer Company is looking for a Project Administrator in Lexington, KY. We are a full-service mechanical and plumbing company that has performed high-quality installation, process & industrial piping and fabrication for a variety of facilities throughout the U.S. since 1908. Our highly skilled team is committed to providing our customers the premier level of service, expertise and professionalism in the markets we serve.

We offer a competitive compensation package with benefits including health care, life insurance, long term disability, 401k plan and optional dental, vision and short-term disability. Income will be commensurate with qualifications and level of experience. Opportunities for growth and career advancement are available within our team.

Summary: The Project Administrator will be responsible for assisting the project manager and project team with project documentation and control, job cost accounting, scheduling, and construction supervision efforts. To be successful, you should feel comfortable taking on many tasks that require various skills, and appropriately prioritizing those tasks' completion.

Essential functions include, but are not limited to the following:

Lead by Example:

• Train field foreman to enter payroll and PO's into Computerease
• Create CO budgets.
• Enter owner change orders in Computerease.
• Assist AP with PO issues, PM issues, credits, etc.
• Initiate close-out for job. Make certain all committed costs are cleared, POs are closed and forward to accounting for follow up.
• Attend Job/Project Meetings
  
  
  

Build Lifelong Partnerships:

• Assist PM's and Field Foreman with submittals.
• Coordinate submittals and keep accurate logs.
• Distribute approved submittals to PM, Foreman, vendors, etc.
• Coordinate operation and maintenance manuals for approval by owner
• Write POs with PM's direction. Update POs as needed.
• Close PO's and remove committed cost from Computerease at PM's request.
• Obtain local licensing and permits.
• Obtain welder certifications.
• Write change orders to subs.
• Set up out of town accommodations for jobs, i.e., apartments, utilities, etc.
• Interact with Customers to ensure we are communicating and maintaining the business relationship.
  
  
  

Act with Integrity:

• Ensure change orders are mailed and executed.
• Make sure pricing on vendor invoices matches quotes that were given.
• Maintain files for credits returned by the field personnel and interact with vendors to ensure proper credits.
• Track tools and equipment and ensure proper MCA rates for billing purposes.
  
  
  

Put People First:

• Assist field foreman in ordering material and supplies.
• Order on-site utility set up for new projects including but not limited to phones, internet, fax, cable, electric, mail service.
• Assist with jobsite set up including but not limited to copiers, office furniture, supplies.
• Maintain on-site job trailer, order supplies, materials as needed.
• Maintain job folders with updated drawings /specs as needed.
• Train new employees
• Maintain and work on multiple jobs at once.
  
  
  

Challenge the Ordinary:

• Assist the field foreman or PM in developing the SOV.
• Maintain records and receipts for petty cash purchases.
• Assist in Cost Plus Billing and Reconciliations
• Travel to jobsites
  
  
  

Education and/or Work Experience Requirements:

• Must have effective communication skills both written and verbal.
• Have good organizational skills.
• Be detailed-oriented.
• Ability to work with and maintain confidential information.
• Working knowledge of Word, Excel, and Outlook.
• Strong work ethic and able to work independently.
• Experience in Construction projects a plus
  
  
  

Physical Demands:

• Occasional lifting of boxes, office supplies, materials. Minimal physical demands
  
  
  

Work Environment:

• Office and/or Construction Job Site
  
  
  

Employment is based on successfully passing a background and drug test.

TJ Dyer is an Equal Opportunity/Affirmative Action Employer. We will not discriminate unlawfully against qualified applicants or employees with respect to any term or condition of employment based on race, color, national origin, ancestry, sex, age, religion, physical or mental disability, place of birth, military service status, or any other basis protected by law.