Assistant Manager of Business & Finance

Job Summary

The Assistant Manager will responsible for keeping the office running smoothly and overseeing administrative support. Position has a wide range of duties and responsibilities to include training and supervising office staff to ensure maximum productivity. 

Job Responsibilities

• Breakdown training for the firm and overseeing general office operation.
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.
• Manages closed files.
• Works with various vendors/ merchants to collect quotes for major purchases.
• Purchasing office supplies and equipment and maintaining proper stock levels.
• Producing reports, composing correspondence, and creates procedures.
• Creating presentations and other management-level reports.
• Collaborates with other managers to plan, direct, and coordinate programs and projects.  
• Collaborates with other managers to analyze costs, benefits, and losses of company profits.
• Drafts, submits, and presents various performance and management reports.
• Manages inventory, approving or facilitating purchases as needed; negotiates related pricing contracts and verifies costs and receipts.
• Manages conflicts and resolves complaints about or within the department.
• Performs other related duties as assigned. 

Supervisory Responsibilities

• May assist with supervising and training staff or assist management with this process.
• Coordinates and oversees the day-to-day workflow of subordinate staff in the department.

Required Skills/Abilities

• Excellent verbal and written communication skills. 
• Ability to create and present ideas, reports, and budgets in various formats.
• Ability to work both independently and collaboratively.
• Excellent time management skills with the ability to assign and delegate tasks.
• Proficient with Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.

Preferred Ed/ Exp

• Bachelor’s degree in related field required.
• Two years of related experience in the industry required.