What are the responsibilities and job description for the Office Operations Lead position at Thomas J Henry Law, PLLC?
The Office Operations Lead will oversee all office activities, ensuring that daily operations run smoothly and efficiently. This includes managing office resources, supervising administrative staff, implementing operations policies and procedures, and maintaining a productive and well-organized work environment. The ideal candidate will possess experience in a professional office setting, and must have a can-do attitude!
Benefits include:
- Medical – 80% employer contribution
- Dental, Vision, Life & other supplemental insurance
- 401K with Employer Matching (up to 4%)
- Employee Recognition Programs
- Complimentary gym membership
- Company events – to include giving back to the community!
Why Work Here?
This is the firm that will take your career to the next level. We focus on obtaining RESULTS for our clients!
Our law firm has been named a “Best Place to Work” in the country by Glassdoor two years in a row!
We consistently outperform our peers in categories such as:
- Career Opportunities
- Compensation and Benefits
- Culture and Values
- Senior Leadership
- Diversity
Responsibilities:
- Oversee day-to-day operations to ensure that administrative tasks are completed on time
- Manage office supplies, inventory, and office equipment, ensuring they are well maintained and stocked
- Coordinate office maintenance, cleanliness, and safety protocols
- Lead and support the office administrative team, ensuring optimal productivity
- Provide training and mentorship to team members, helping them develop skills in office operations and customer service
- Liaise with external vendors and service providers, managing relationships to ensure quality services (e.g., cleaning, technology, and equipment)
- Oversee the facilities management, including space optimization
- Develop and implement process improvements to enhance the efficiency of office operations
- Track expenditures for office supplies, equipment, and services
- Collaborate with other departments to ensure smooth operations and fulfill interdepartmental needs
Competencies:
- Strong organizational and time management skills with the ability to handle multiple projects simultaneously
- Excellent communication and interpersonal skills, with the ability to engage with internal and external clients
- Strong problem-solving skills and the ability to manage and resolve conflicts
- Attention to detail and commitment to quality
- Ability to work independently and as part of a team in a fast-paced environment
- Familiarity with budgeting and financial tracking for projects
Education & Experience:
- Bachelor's degree in business administration, management, or a related field preferred
- At least 3-5 years of experience in office management or administrative roles
- Must have a valid driver license
- Must have the ability to work in a fast-paced environment
- Must have strong organizational and leadership skills
- Ability to handle all employee information with confidentiality
- Must have the ability to multitask
- Must be detail oriented
- Must possess a professional demeanor
If you are looking for the opportunity to make the most of your experience, talents and work ethic, we may be the place for you!
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