Associate Director of Facilities Operations-Thomas Jefferson University

Job Details

Provides director (or senior director) assistance for directing operations, planning, coordination and is administratively
and professionally responsible for the proper operation and maintenance of uninterrupted light, heat, power, water, and
monitoring systems of all Hospital buildings and services. Ensures the Hospital/University facilities overall condition and
appearance are maintained professionally. Assists director (or senior director) with fiscal responsibility for development
and management of operating budgets for all departments and costs associated with in his/her areas of responsibility.
Manages schedules, budgets (both operating and provides direction for capital) and ensures quality control for
departmental responsibilities. Has overall administrative and professional responsibility for the safe and efficient function
and operation of all Hospital/University buildings, equipment, systems and grounds. Manages the interaction between the
institution and the various outside regulatory agencies providing oversight to the institutions activities (TJC, PA Dept. of
Health, City L&I, etc.). Supports site and Regional responsibilities as needed.

Job Description

• Develops and demonstrates a working understanding of client needs (patients/clinical units/research, etc.) as well as

organizational risk. Uses this knowledge to drive continuing compliance, service level improvement, added value to client
environment and satisfaction, minimized business impact of operational interruptions, and financial responsibility for
requested service levels. Requires the ability to manage multiple priorities and adjust as these needs change.

• Establish and maintains direct working relationships with key departmental representatives, area managers and staff as

the leader of the team responsible and accountable for Facilities Performance and Customer Service. Provides direct
support to the hospital and university through close interaction with Administration and Facilities Services staff. Conducts
regular evaluations of clinical areas, research labs, educational and support departments to ensure that client needs are
met.

• Monitors overall condition of all buildings related to academic, healthcare and research missions of the institution

including all systems, equipment and grounds for safety and efficiency. Monitors and maintains compliance with state and
local codes, TJC compliance and insurance compliance, and through periodic and documented inspections. Works in
support of the Director, Senior Director and all Facilities staff, ensuring compliance with all requirements of regulatory
agencies including continuous readiness for TJC, PADOH, and all other regulatory site visits.

• Meets with appropriate state, local, and all other survey and inspection personnel referred by Administration to review

surveys and corrective responses. Reports to the Senior Director and Associate Vice President for Facilities Design and
Construction on presence and results of all such inspections and surveys with any requirements or recommendations for
corrective action.

• Working with the Director and/or Senior Director, Sr. Vice President for Facilities and Campus Planning, AVP of PDC

participates in the planning of future development of physical facilities and systems. Developing, reviewing and
recommending approval of plans for equipment and systems retrofit repair replacement or additions to be carried out by
institutional personnel and/or outside contractors.

• Responsible for readiness, functioning and maintenance of all hospital/university life safety systems (fire alarms,

sprinkler systems, emergency generators, etc.). Delegating routine repair and maintenance of systems to
Managers/Supervisors and contracting for periodic inspection and special maintenance of detection and control systems.

• Optimizes the use of the Work Order / Preventive Maintenance system to meeting the need of the institution to provide

a meaningful management tool for all levels of FM management as well as efficiently schedule and distribute the
workload. In addition it must connect with the end user providing a user friendly means to report problems or needs and
provide status feedback throughout the process. Use of the system reports for Hospital clients to provide feedback from
which actions can be taken to improve outcomes both within and outside of the FM department.

• Responsible for Human Resource related issues of direct and indirect staff including employment, termination,

suspension, training, grievances and promotions. Developing work schedules and assignments for his / her personnel.

• Demonstrates commitment to our core values of excellence and innovation, integrity and respect, teamwork and

communication.

• Assumes a leadership role in safety and the prevention of injury. Understands emergency procedures and demonstrates

appropriate response. Involves staff in the identification of system issues and development of corrective actions.
Educates, involves and supports staff in error/event reporting. Problem identification, problem resolution, and compliance
with all licensing/regulatory bodies, as applicable.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Primary Location Address

111 S 11th Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.