Executive Assistant

Executive Assistant

Location : NY, NY

Our financial services client is seeking a polished, proactive, and highly organized professional to provide dedicated support to C-suite executives in our client's Midtown Manhattan office. This is a 100% on-site role with direct exposure to senior leadership, offering a fast-paced, high-performance environment where attention to detail and discretion are paramount.

Responsibilities :

Provide seamless, high-level administrative support to C-suite executives, managing complex calendars, scheduling meetings, and coordinating international and domestic travel arrangements.

Prepare and manage executive reports, presentations, and briefing materials with a keen eye for detail.

Serve as a gatekeeper, handling sensitive and confidential information with the utmost professionalism.

Act as a liaison between executives, internal teams, and external stakeholders, ensuring clear and efficient communication.

Support in meeting preparation, including agenda creation, document management, and follow-up actions.

Provide back-up support to the receptionist as needed to ensure smooth office operations.

Qualifications :

• Minimum 5 years of experience supporting C-suite executives in a top-tier financial services firm strongly preferred.
• Proven ability to manage complex schedules, prioritize tasks, and anticipate the needs of senior leadership.
• Strong proficiency in Microsoft Office Suite, especially Outlook, Word, PowerPoint, and Excel.
• Exceptional organizational and time-management skills, with the ability to thrive under pressure.
• Strong interpersonal and communication skills, both written and verbal.
• High level of professionalism, discretion, and judgment in handling sensitive information.
• Bachelor's degree preferred.
• Must be able to work 100% on-site in Midtown Manhattan.
• Notary Public for NY required