Administrative Coordinator - Orange County

Administrative Coordinator – Prestigious Am Law 100 Firm

Our client, a leading Am Law 100 firm, is seeking a highly organized and detail-oriented Administrative Coordinator to provide vital support across its Regional Offices and contribute to various Firmwide initiatives. This role is instrumental in ensuring smooth day-to-day operations and supporting cross-departmental functions.

• Provide administrative assistance to multiple departments including Operations, Facilities, Finance, Practice Innovation, and Talent Management.

• Maintain and organize administrative files, databases, and spreadsheets; prepare reports and presentations as needed.

• Plan and coordinate office events and social activities; oversee office-specific programs and initiatives.

• Manage logistical processes related to office moves, secretarial reassignments, and other office operations.

• Assist with budget tracking and expense monitoring.

• Act as the primary administrative liaison for internal and external communications on behalf of C-level executives or the Senior Administrative Manager.

• Support and lead various administrative projects as assigned.

• Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; comfortable using web-based conferencing tools.

• Strong organizational and event planning skills, with the ability to coordinate training sessions and corporate events.

• Excellent command of English grammar, spelling, and punctuation.

• Working knowledge of talent management systems such as PeopleSoft, SuccessFactors, or Workday.

• Familiarity with document management tools like WorkSite is a plus.

• Associate’s or Bachelor’s degree preferred.

• A minimum of 3 years of administrative experience, preferably within a law firm or professional services environment.

This role requires flexibility to work overtime as needed and offers the opportunity to make a meaningful impact across regional and firmwide operations.

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