Secretary/Receptionist

Job Title: 10 Month Secretary/Receptionist
Supervisor: Principal
Thomasville Primary School

Job Summary
The job of the Secretary/Receptionist was established for the purpose(s) of greeting and directing visitors,
responding to inquiries from the staff, the public, parents, students, etc. by providing requested information
and/or referral to other parties; and when time permits, providing general clerical support. This position is also
responsible maintaining confidentiality while assisting the school principal in the planning, organization,
administration, and management of his/her schedule. Preference will be given to a biligual applicant.

Essential Duties
1. Answers telephone system for the purpose of screening calls, responding to inquiries and/or taking
messages.
2. Distributes items within the site (e.g. special delivery and overnight mail/packages, messages,
application packets, Home School applications, etc.) for the purpose of ensuring receipt to addressee
and/or providing material(s)
3. Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose
of responding to inquiries; and/or directing individuals to appropriate location in accordance with
established building security procedures.
4. Maintains building information (e.g. use schedules, staff directories, emergency contacts, etc.) for the
purpose of providing reference information.
5. Maintains reception area material (e.g. job applications, newsletters, event calendars, etc.) for the
purpose of providing resource information to visitors.
6. Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing,
sending & receiving interoffice mail, etc.) for the purpose of supporting office operations.
7. Processes a variety of records (e.g. student records, transcripts, tutor lists, guardianship packets, etc.)
for the purpose of conveying information within District guidelines and regulations
8. Processes a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of
distributing materials to appropriate parties.
9. Serve as an alternate for both the School Treasurer/Bookkeeper and Data Manager should the need
arise for a temporary replacement.

Other Duties
Performs other related duties as assigned for the purpose of ensuring the efficient and effective
functioning of the work unit.

Job Specifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable
accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform
the essential functions.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)
Skills, Knowledge, and Abilities

SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to

meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the

functions of the job include: preparing and maintaining accurate records; operating standard office equipment;
and utilizing pertinent software applications.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percent, and/or ratios;
read a variety of manuals, write documents following prescribed formats, and/or present information to others;
and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies
required to satisfactorily perform the functions of the job include: business telephone etiquette; English
grammar/punctuation/spelling/vocabulary; office equipment/software; and office practices

ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data;
and use basic job-related equipment. Flexibility is required to work with others in a wide variety of
circumstances; work with data utilizing specific, defined processes; and operate equipment using defined
methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data
of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify
issues and create action plans. Problem solving with data requires independent interpretation of guidelines;
and problem solving with equipment is moderate. Specific ability-based competencies required to satisfactorily
perform the functions of the job include: maintaining confidentiality; adapting to changing priorities; working
with frequent interruptions; communicating with diverse groups; and displaying tact and courtesy.

Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods;
leading, guiding, and/or coordinating others; and operating with a defined budget. Utilization of resources from
other work units may be required to perform the job’s functions. There is a continual opportunity to have some
impact on the Organization’s services.

Working Conditions &; Physical Requirements
Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone,
to enter data into a computer terminal; to see and read a computer screen and printed material with or without
vision aids; hear and understand speech at normal classroom levels, outdoors and on the telephone; speak in
audible tones so that others may understand clearly in normal classrooms, outdoors and on the telephone;
physical agility to lift up to 25 pounds to shoulder height; to bend, stoop, climb stairs, walk and reach overhead.

Supervision Exercised: N/A

Supervision Received: Principal

Experience: Job related experience is required.

Education: High School diploma or equivalent

Salary: NC State Salary Schedule

This job description in no way states or implies that these are the only duties to be performed by this
employee. The Secretary/Receptionist will be required to follow any other instructions and to perform any other
related duties as assigned by the Principal or appropriate administrator. Thomasville City Schools reserves the
right to update, revise or change this job description and related duties at any time.