Project Finance Coordinator

Thompson Consulting Services is a full-service emergency response, disaster recovery and grant management consultancy with over four decades of experience responding to some of the most devastating incidents to impact the United States, such as, hurricanes, tornados, floods, ice storms, wildfires, earthquakes, oil spills and other natural disasters.

We are seeking an organized, skilled, enthusiastic, dedicated and detail-oriented Project Finance Coordinator open to learning and growing within our organization.

This position is temporary, with the possibility of full-time offer in the future.

The ideal candidate will possess strong analytical skills, has experience in time validation, project task order validation, weekly reporting, and invoice reconciliation. This role involves working closely with project managers and stakeholders to ensure that timelines are adhered to, financial records are accurate, and report to the Project Reporting Team.

The Project Finance Coordinator will support project coordination, time entry and verification, logistics, finance coordination, task order management, invoice reconciliation and database entry. The successful candidate will work to ensure the smooth execution of projects from start to finish while maintaining accurate records and reporting.

Key Responsibilities:

• Expenses Validation - Enter and verify project team members’ expense entries reviewing for compliance and accuracy, resolving discrepancies and ensuring timely approval and processing.
• Finance Coordination - Assist with budget tracking and expenditure management, ensuring that all costs are allocated correctly to project task orders, while collaborating with finance team to ensure accuracy for each project; coordinate and process invoicing, expense reports, and purchase orders as needed.
• Invoice Reconciliation - Review and reconcile invoices related to project expenses to ensure accuracy; identify and resolve any discrepancies
• Continuous Improvement - Identify and recommend improvements in processes related to time validation, task order management, reporting, and invoicing; Implement best practices while staying informed and adjusting to current industry trends and standards

Qualifications:

A. Bachelor’s degree in accounting, business administration, finance, project management, or a related field. Equivalent work experience may be considered.

B. Strong analytical and problem-solving skills with a high attention to detail.

C. Excellent organizational and multitasking abilities.

D. Strong communication and interpersonal skills.

E. Ability to work independently and collaboratively in a team environment, and extended hours or weekends when needed.

Preferred Qualifications:

A. Obtained any of the following: Certified Public Account (CPA), Certified Management Account (CMA); Charted Global Management Account (CGMA), Certified Internal Auditor (CIA), or Certified Fraud Examiner (CFE).

B. Certification in Project Management (e.g., PMP, CAPM) is a plus.

C. Experience with invoice reconciliation and financial reporting.

D. Proficiency in data analysis tools (e.g., Excel, Tableau).

Work Location: In person, Baton Rouge Office between 8am and 5:30 pm. Weekends and extended hours may be required.

Job Types: Full-time, Temporary

Pay: $23.00 - $28.00 per hour

Expected hours: 40 – 60 per week

Schedule:

• Day shift
• Overtime
• Weekends as needed

Education:

• Bachelor's (Required)

Experience:

• Microsoft Excel: 3 years (Required)
• Financial analysis: 3 years (Required)
• invoice reconciliation: 3 years (Required)

Ability to Commute:

• Baton Rouge, LA 70816 (Required)

Work Location: In person

Salary : $23 - $28