Coordinator - Grants

Job Title: Coordinator – Grants

Work Year: 260 Days

Department: Financial Services

Reports To: Director of Finance

Salary APT Salary Schedule B- Range 7

· The starting salary for Range 7 is $78,085 - $113,069

· The posted salary range is what an employee would expect to reach with longevity in the District. New employees would expect an offer between the beginning to mid-range of the salary range depending on relevant experience.

Benefits Include: Health, dental and life insurance, PERA retirement, paid time off, extended leave bank, as well as other optional benefit selections.

ABOUT THOMPSON SCHOOL DISTRICT:

The Thompson School District is the 17th largest school district in Colorado, encompassing 362 square miles and serving approximately 15,000 students. The district's territory includes Loveland and Berthoud, plus sections of Fort Collins, Windsor, Johnstown and unincorporated land in Larimer, Weld and Boulder counties. TSD serves students in Pre-K through 12th grade with thirteen school-based preschool programs, a dedicated preschool building, three K-8 buildings, sixteen elementary schools, five middle schools, five high schools, two charter schools and one career campus. Teachers and administrators collaborate with families and community partners to ensure that students are college, career and community ready. Visit the district website at thompsonschools.org to learn more.

SUMMARY:

Performs administrative and technical activities related to federal, state, and local grants within the district, to ensure compliance with regulations and guidelines. Create, review, and administer all funding related to all Federal and State grants provided to the district. Responds to questions from internal and external customers regarding new and existing grants, develops and monitors grant budgets. Research available grants, provide consultation in writing new grants, and implement internal control procedures. Consult and coordinate the financials with the Accountant in preparation of the Comprehensive Annual Financial Report (CAFR) and the Schedule of Expenditures of Federal Awards (SEFA)

TO APPLY ON OUR WEBSITE, CLICK THE LINK: https://www.applitrack.com/thompson/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=12798

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Monitor and maintain district grants to ensure compliance with federal, state, and local regulations and guidelines by consulting in the writing of grant applications, researching and informing grant administrators of available grants, developing account codes, developing and maintaining budgets, charging indirect costs, establishing year-end procedures, preparing and reconciling grants reports for Colorado Department of Education (CDE) and Comprehensive Annual Financial Report (CAFR), and ensuring that assigned grants/funds do not exceed the allotted budgets and matching revenues.

• Respond to and process requests for information from Executive Directors, Principals, Grant Coordinators, and recipients. Communication on grant accounting requirements including compliance monitoring by approving all grant expenditure requests. Monitoring in the areas of budget, to include revenues, expenditure, and encumbrances on the activity to ensure all grant funds are expended appropriately and timely. Coordinate the flow of information to building sites and other external entities.

• Primary liaison/resource between the district and funding agencies for all fiscal grant issues including independent decision-making responsibilities. Review internal controls for revenues, expenditures, and journal entries of grants and other funds/programs. Train district staff concerning grants and generally accepted accounting principles.

• Develop and coordinate with Executive Directors, Principals, Grant Coordinators, and recipients in preparing and projecting grant budgets. Create and maintain spreadsheets to report and project expenditures and to forecast ending balances on a monthly basis.

• Prepare and submit requests for funds to maintain cash flow, account for in-kind services and supplies for grants that require matching funds, and receipt revenue into appropriate grants. Create monthly, quarterly and annual financial reports required by the state and federal governments including budgets for grant applications and end-of-year financial reports.

• Contact fiscal and program personnel in state and federal offices and respond to requests for clarification of grant information. Maintain current knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) statements and grant fiscal accounting best practices by attending workshops and conferences or using online sources.

• Assist in the preparation of various statements, schedules, and reports as needed for the completion of the CAFR and SEFA. Provide auditors with requested clarification of annual grant audit.

• Research various types of grants available and the criteria to qualify for each.

• Discusses available sources of funding with administrative managers.

• Compiles necessary information for the application process through collaboration with other employees, database research, and other fact-finding actions and meetings.

• Drafts and completes grant applications according to application requirements.

• Ensures grant is submitted on time and within application parameters.

• Completes all documents, forms, or reports required by the grant.

• Coordinates the monitoring and evaluation of programs and projects that are funded by grants.

• Develops and maintains master files on grants and paperwork connected to programs funded by grants

• Perform other related duties as assigned.

JOB QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS, and ABILITY:

• Thorough understanding of local, state, and federal funding sources and the ability to locate potential sources for funding.

• Thorough understanding of grant funding policies and procedures and applicable local, state, and federal regulations.

• Excellent verbal and written communication skills.

• Thorough understanding of effective grant writing techniques.

• Proficient in Microsoft Office Suite or related software.

• Extremely organized and meticulous with details.

• Excellent project management skills and ability to prioritize work and resources.

• Ability to meet deadlines.

• Ability to interpret financial data and prepare budgets and financial grant reports.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in related field required.

• At least three years of experience in grant writing experience highly preferred.

CERTIFICATES, LICENSES, & REGISTRATIONS:

• Valid Colorado driver’s license

• Criminal background check required for hire

SUPERVISION/TECHNICAL RESPONSIBILITY:

This job may have supervisory responsibilities. Acts as a resource for the financial system including; grants, special education and early childhood budgets, generating reports, and answering questions.

JUDGMENT AND DECISION MAKING:

Work is assigned by the Director of Accounting and Reporting, guided also by Special Education and Early Childhood Principals and Directors overseeing grants and is also self-directed. This position requires application of position knowledge to efficiently maintain budgets, prepare accurate reports, monitor budget compliance and follow grant guidelines. Work is guided by Thompson School District policies and procedures. Decision making requires collaboration with various departments/sites, directors, and co-workers. Supervisor is occasionally involved in decision making.

SAFETY TO SELF AND OTHERS:

• In order to safely perform this position, you must familiarize yourself with the safety rules of your job and participate in all safety training provided by your department. You must wear personal protective equipment whenever required, ask for assistance if the task requires more than one person and, if you’re unsure how to perform a task safely, stop and ask your supervisor for instruction before continuing.

• All employees of the District are responsible for maintaining a safe and healthy work place and insuring that safety precautions and practices are followed.

• We expect you to immediately report any unsafe working conditions or safety problems to your supervisor. Until corrective action is taken, be sure that the area or condition is restricted and that cautionary devices, i.e., cones, temporary fencing, floor signs, etc. are in place so that others are not affected or injured.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to sit; reach with hands and arms. The employee is occasionally required to walk. The employee must frequently lift and/or move up to 10 pounds and occasionally life and/or move 25 pounds. Specific vision abilities required by this job include close vision.

EQUAL EMPLOYMENT OPPORTUNITY:

Thompson School District shall not discriminate in its employment or hiring practices on the basis of race, ethnicity, religion, sex, sexual orientation, age, marital status or disability. The Superintendent is committed to cultural diversity among district personnel as a means of enriching educational experience. The District shall identify, solicit, and consider applicants for employment from a broad spectrum of qualified individuals who will contribute to that effort.

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibility, or qualifications associated with the job.

TO APPLY ON OUR WEBSITE, CLICK THE LINK: https://www.applitrack.com/thompson/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=12798

Job Types: Full-time, Contract

Pay: $78,085.00 - $113,069.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Loan forgiveness
• Paid jury duty
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $78,085 - $113,069