What are the responsibilities and job description for the Facilities Manager position at Three Affiliated Tribes?

Description

Position : MHA Interpretive Center Facilities Manager

Page 1 Created January 15, 2025

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

REPORTS TO : MHA Interpretive Center Administrator

FLSA STATUS : FT Regular

DEPARTMENT : MHA Interpretive Center

SALARY : DOQ

CLASSIFICATION : Non- Exempt

LOCATION : New Town, ND

OPENING DATE : 1-17-2025

CLOSING DATE : Until Filled

POSITION SUMMARY :

Assure the effective functioning of the MHA Interpretive Center facility to provide an efficient and safe working environment for MHA artifacts, employees and their activities by using best business practices to manage resources, services and processes to meet the needs of the MHA Interpretive Center. Planning and coordinating all installations and refurbishments. Managing the upkeep of equipment and supplies to meet health and safety standards. Follow the bid processing requirements of the MHA Nation for repairs, maintenance, or renovations. Any outside Contractors must be accompanied by the Facilities Manager or his designee.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Responsibilities :

Overseeing daily operations : Ensuring smooth functioning of the facility.
Managing staff and contractors : Coordinating maintenance and repair tasks.
Ensuring safety protocols : Conducting regular inspections and maintaining safety standards.
Budget management : Overseeing the facility's budget and managing expenses.
Compliance : Ensuring the facility meets local, state, and federal regulations.
Customer service : Addressing tenant and guest concerns promptly.
Facility Management program including preventative maintenance and life-cycle requirements inspections, ensure compliance with health and safety standards and industry codes.
supervise maintenance and repair of facilities and equipment oversee facility refurbishment and renovations.
implement best practice processes to increase efficiency
Request for Bids from vendors and suppliers
manage and review service contracts to ensure facility management needs are being met
ensure delivery schedules, quantity and quality criteria are met.

The Three Affiliated Tribes

Job Description

Position : MHA Interpretive Center Facilities Manager

Page 2 Created January 15, 2025

check completed work by contractors and vendors

verify payment and invoicing match contract pricing

Work with Director on plan and monitor appropriate facility management staffing levels ensure efficient utilization of facility maintenance staff

performance manage, develop and train Maintenance staff

generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases

Any duty advised by Director as needed.

Skills :

Organizational skills : Managing multiple tasks simultaneously.

Problem-solving : Addressing issues effectively.

Communication : Interacting with staff, contractors, and visitors.

Leadership : Leading and motivating teams.

Time management : Efficiently handling daily operations.

develop and implement cost reduction initiatives

advise on and monitor energy efficiency

oversee environmental health and safety

assure security of the facility

respond to facility and equipment alarms and system failures

provide prompt response to requests and issues from facility occupants

And other duties as assigned.

NOTE : The duties listed are not intended to be all-inclusive. Duties assigned any individual employee are at the discretion of the appointing authority.

SUPERVISORY REQUIREMENTS :

The requirement for managing maintenance work performance.

KNOWLEDGE, SKILLS, AND ABILITIES :

working knowledge of principles and practices of project management

working knowledge of reading and using construction drawings

working knowledge of Microsoft Office Suite programs

working knowledge of principles and practices of business administration

working knowledge of financial principles and practices

working knowledge of human resource management principles and practices

communication skills

The Three Affiliated Tribes

Job Description

Position : MHA Interpretive Center Facilities Manager

Page 3 Created January 15, 2025

planning and organizational skills, negotiation skills, problem analysis, decision-making, judgment, customer service orientation, adaptability, and team work

MINIMUM QUALIFICATIONS AND EDUCATION :

Degree in Facilities Management, Facilities Engineering, Business Administration or related qualification such as project management, business management or construction management or a combination of work experience and education. Proficiency in Microsoft Office and other computer software programs.

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