What are the responsibilities and job description for the Group Dining Coordinator position at Three Oaks Hospitality?

Job Description

Three Oaks Hospitality’s collection of community-driven restaurants and bars includes : Steelbach, Jekyll, M.Bird, Stones Throw, BAR AW, Champaign Porch, Butcher n’ Barbeque, Ro, Sesame, AW Fold, Meltdown, Lower Deck, and Kipos. With over 700 employees and an ever-growing collection of concepts, Three Oaks Hospitality continues to expand its portfolio with a mission to create memorable moments within their spaces, inspired by creativity and encouraged curiosity.

Job Summary :

Three Oaks Hospitality is seeking a highly organized and proactive Event Coordinator. Responsible for acting as the liaison between the Sales Director, Restaurant Leadership, and Host of an event. Assists with the planning and execution of a semi-private and / or private event held at a restaurant. Including managing guest count, menu selections, special requests, contract review for completion, event notes, & consistently coordinating with the Sales Director, while overseeing setup and / or breakdown, to help ensure smooth service delivery, and staying within budget to create memorable experiences for clients within the restaurant setting. Attends networking events, and / or trade shows annually to increase market share and harvest new opportunities to grow the business.

Supervisory Responsibilities :

None.

Duties / Responsibilities :

Client Consultation : Meet with potential clients via conference call or in person, to understand their event vision, budget, and desired menu, tailoring the event to their specific needs.
Venue Management : When needed, coordinate space usage within the restaurant, including table arrangements, décor, and any necessary modifications for large groups.
Menu Planning : Work with the Host on their menu selections for events, considering dietary restrictions and client preferences.
Logistics Coordination : Oversee all event logistics including setup, breakdown, guest arrival and departure, and managing any special requests.
Budget Management : Adhere to event budgets, track expenses, and ensuring cost-effectiveness.
Event Execution : Act as the on-site point of contact during an event, addressing any issues that may arise and ensuring smooth operation.
Post-Event Follow-Up : Send thank you notes to clients, gather feedback, and review event details for future improvements and / or offer praise to the store level.

Required Skills / Experience :

Excellent interpersonal skills to interact effectively with leadership, clients, vendors, and restaurant staff.

Ability to manage multiple details and timelines simultaneously while maintaining accuracy.

Capability to quickly identify and resolve issues that may arise during events.

Understanding of sales techniques to promote restaurant event packages and attract new clients.

Familiarity with restaurant menus, beverage options, and service standards.

Adaptability to rapidly changing event requirements and unexpected situations that may arise.

Education :

Bachelor’s degree in Marketing, Communications, Business, or a related field preferred.

2-4 years of experience in the hospitality industry preferred.

Benefits :

Generous paid time off

Medical, dental, vision, life

401(k) with company match

Employee Discount

Referral Program

Flexible Schedule

Free Parking

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