What are the responsibilities and job description for the Executive Assistant (CEO) - Leading Manufacturer/Ecommerce position at Three Pillars Recruiting?
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Job Summary
We are currently seeking a responsible, high-energy individual for our open Executive Personal Assistant position. The Executive Personal Assistant will manage the day-to-day operations for a Chairman, CEO or President in an office environment as well as supporting Executive / Wife / Family on a personal level. The ideal candidate is well organized, flexible, thorough, and self-motivated, with experience in handling a wide range of corporate administrative responsibilities. The ideal candidate must be able to work with minimal supervision and demonstrate professional written and verbal communication skills.
About the job
Proactively maintain the executive's busy and fluid calendar for both personal and business.
Act as first point of contact as necessary.
Able to be resourceful and proactive in dealing with the day-to-day issues along with events / problems that arise quickly.
Schedule, coordinate and keep the executive up to date on personal and professional events, meetings, and appointments.
Manage personal appointments for executive and family including doctor's appointments, home repair and maintenance for multiple houses.
Liaise with personal driver and Executive's family on a regular basis.
Personal shopping as needed and management of returns and refunds.
Manage personal finance payments for vendor accounts, health claims, etc using Quick Books.
Manage professional and personal correspondence, emails, phone calls, mail, invitations, etc.
Seamlessly research, plan and manage travel arrangements, both domestically and internationally, accompanied by detailed itineraries for Executive and family.
Ensure Executive suite is organized and maintained each day.
Manage ad hoc both personal and professional projects as needed.
Represent the executive and organization in a professional, polished, and intelligent manner.
On call 24 / 7 via cell and email.
Job Qualifications
Must have at least five years' experience working with the C Suite-Level.
Proficiency in MS Office (MS Word, MS Excel and MS Outlook)
Proficiency in Quick Books
Excellent written and verbal communication skills
Must have experience working in fast-paced environments where the utmost discretion and confidentiality are required.
Ambitious and detail oriented; willing to learn and initiate new and improve processes where needed.
Enjoy the role of a gatekeeper while maintaining professional relationships.
Possess the ability to work quickly without compromising quality.
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