What are the responsibilities and job description for the Procurement Specialist position at Three Rivers Casino Resort/CTCLUSI?
Job Description
SUMMARY
The Procurement Specialist reports directly to the Procurement Manager and is responsible for all phases of procurement and distribution of orders for CTCLUSI to assure that the government property, materials, supplies and equipment purchasing process is streamlined, efficient, cost effective and in compliance with procurement policy and regulations established by Tribal, State and Federal regulatory agencies.
PRINCIPAL ACTIVITIES & RESPONSIBILITIES
- Assist with all CTCLUSI's purchasing activities (materials, supplies, equipment)
- Review transactions to ensure that purchasing practices are properly approved and recorded per Tribal polices and applicable laws.
- Process purchase orders & invoices for payment through designated accounting system.
- Verify receivable shipments, packing slips, and back orders. Identify any errors and makes corrections.
- Coordinate with AP team to assure new vendors are created in the Accounting system timely and properly.
- Conduct product and service comparisons to reduce costs and improve quality.
- Assist in preparation of requests for Quotes (RFQ); Request for Proposals (RFP); and Bid requests in both open and sealed process on required service and equipment purchases.
- Research debarred companies and vendors regularly.
- Responsible for managing assigned vendor processes.
- Assist in maintaining and / or updating the procurement workflows for the Tribal government purchasing software.
- Generate reports as needed.
- Promote teamwork through daily communication and coordination with all departments, including needed property or service concerns.
- Provide support to Finance Department with other finance / accounting related functions as needed.
- Assists with deliveries as directed.
- Maintain hard copies and / or electronic documents.
- Assist in providing procurement support & training for department users.
- Participate in departmental staff meetings, quality management activities, and professional development training as required
- Communicate effectively both orally and in writing.
- Other duties as directed.
WORKING CONDITIONS & ENVIRONMENT
JOB LOCATION
Tribal Administrative Office
1245 Fulton Avenue
Coos Bay, Oregon 97420
Apply online @ www.ctclusi.org
Open Until Filled
Experience and Skills
MINIMUM JOB REQUIREMENTS
PREFERRED QUALIFICATIONS
