Onboarding Administrative Assistant (4818)

Bennett Aerospace, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced Onboarding Administrative Assistant to join our Team in Arlington, VA!

The successful candidate will use his or her knowledge of applying analytic methodologies and principles to address program needs while maintaining program confidentiality. The Onboarding Administrative Assistant will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to customer managers to facilitate the efficient operation of the organization. The Onboarding Administrative Assistant will perform other duties as assigned. Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment.

Position Responsibilities:

• Track correspondence, documents, and projects.
• Receive and document calls and emails from registrants and public concerning government actions; direct to appropriate section for response and comment.
• Format, proofread, and edit letters in response to Congressional, registrant, or public inquiries.
• Conduct research in the resolution of administrative or technical issues affecting program areas of responsibilities.
• Researches and composes written materials utilizing a number of information sources to develop documents, database information systems and debriefings.
• Track, research and respond to Freedom of Information Act inquiries.
• Participate in research of regulatory issues and dissemination of regulatory information to management as required.
• Participate in the planning, implementation and logistics of meetings and conferences
• Maintain documentation and a historical record for projects and provide management with updated status.
• Participate in project performance team meetings in order to provide ideas, methods or processes for section performance improvement.
• As appropriate, learn and maintain current knowledge base of standard operating procedures, existing and emerging regulations, standards, or guidance documents.
• Write or update standard operating procedures, work instructions, or policies. Assist with ensuring compliance with SOPs and in initiating and revising SOPs as necessary.
• Timely compile materials for license and registration renewals and updates.
• Maintain regulatory files/database and chronologies in good order.
• Conduct research; develop and maintain spreadsheets, tracking databases, reports, and presentations; generate and document information for statistical purposes. Perform data entry and reconcile any inconsistencies that may appear in databases.
• Utilize government database systems and word processing and spreadsheet software and generate associated reports from the databases.
• As requested, participate in discussions, meetings, conferences, and conference calls with agency administrative, subject matter experts, and technical personnel, and other federal agency officials.
• Performs administrative support for the section to include:
  • Answer, screen and transfer inbound phone calls as needed
  • Handle requests for information and data; resolve administrative problems and inquiries
  • Prepare and modify documents including correspondence, reports, drafts memos, cables and emails
  • Maintain hard copy and electronic filing system; scan documents into digital case files
  • Manage time and attendance reports; leave records; trip records and logs. Correct any discrepancies found in reports for section.
  • Perform other related and/or administrative duties as assigned.

Position Requirements:

• US Citizen
• Associate's Degree
• Must have 3- 4 years of relevant experience working in a professional setting.
• Experience with SharePoint management and computer software programs
• Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Possess knowledge of applying analytic methodologies and principles to address program needs.
• Solid database and data analyst skills required.
• Strong written and oral communication skills, organizational skills, and attention to details.
• Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment.