Volunteer Coordinator

Responsible for overseeing and insuring the smooth, efficient and sanitary operation of Three Square's Volunteer Room, including receiving product, inventory control, training and supervising individual and group volunteers and setting the room with product according to the daily volunteer schedule. Will also work closely with the Volunteer Coordinators to ensure that the Volunteer Room is stocked with product to meet that day's scheduling.

This position is grant funded through June 2025

Education

• Experience with volunteers preferred. Ability to manage multiple projects with multiple deadlines, while paying attention to detail, handling interruptions, consistently maintaining focus on tasks and produce accurate work. Ability to communicate effectively both orally and in writing. Ability to effectively present Three Squares mission and volunteer information. Ability to respond to questions from businesses, donors, agencies, internal employees, and the general public in a timely manner in reference to volunteer activities and needs. Ability to make effective and persuasive speeches and presentations to public groups. Excellent problem solving and planning skills. Ability to establish and maintain effective and ongoing working relationships with diverse business community groups and individuals. Ability to work independently and as part of The Three Square team. Proficiency with Microsoft Windows and Office environment (Word, Excel, Outlook) and standard office equipment. Working knowledge of English grammar, spelling and usage. Safe driving record, current vehicle insurance and ability to use personal vehicle for Three Square business. Must be able to pass a criminal background check and drug and alcohol screening.

Licenses

• Driver's License

Other

• Ability to read and comprehend instructions and information.
• Excellent communication skills.
• Ability to meet company's production and quality standards.
• Physical ability to lift at least 50 pounds, basic math skills, ability to work with a diverse group of staff and volunteers, ability to operate warehouse equipment including fork lifts and pallet jacks, previous supervision and warehouse experience a plus. Must be available to work evenings and weekends on a regular basis.

Physical Requirements

Surroundings

• move throughout the company facility for most of the shift.
• spend time outdoors in the weather and elements.
• spend time indoors in air-conditioned areas.

Sitting

for prolonged periods

Standing

on a regular basis

Walking

on a regular basis

Bending, twisting and/or stooping

for prolonged periods

Kneeling and/or Squatting

on a regular basis

Lifting

over 50 lbs

Reaching and/or lifting overhead

for prolonged periods

Climbing

stairs

ladders

Repetitive hand/finger movement

on a regular basis

Grasping/grabbing with hands

on a regular basis

Pushing and Pulling

on a regular basis

Expectations

• Setting up and stocking the Volunteer Room with product
• Training and supervision of volunteers assigned to the Volunteer Room
• Maintenance of the Volunteer Room in a neat and sanitary manner.
• Quality control and record keeping.
• Manage confidential information.
• Regular and consistent attendance.
• Other duties as assigned.

Job-Specific Expectations

• Work closely with Volunteer Coordinators to ensure that the Volunteer Room is prepped to accommodate scheduled volunteers and groups.
• Evaluate and determine the amount of product that is needed to accommodate large volunteer groups.
• Train volunteers in proper execution of daily Volunteer Room tasks including but not limited to: Senior Share, bulk produce, salvage sorting and evaluation procedures according to Three Square guidelines.
• Evaluate volunteers on a regular basis and re-train as necessary.
• Responsible for supervision of Volunteer Room volunteers
• Keep Volunteer Coordinators informed of volunteer needs so that appropriate individuals or groups can be recruited.
• Work with Volunteer Coordinators to ensure that any problems or concerns with volunteers are dealt with promptly and sensitively.
• In cooperation with the Warehouse Manager request loads of salvage as needed.
• Ensure that in-coming salvage loads are properly received and stored.
• Ensure that all discarded product is properly and securely disposed of.
• Follow a regular schedule for cleaning and maintenance of the room.
• Ensure compliance with all applicable health laws and Three Square regulations.
• Monitor inventory of supplies and notify supervisor when supplies are needed.
• Responsible for on-going quality control following Three Square guidelines.
• Responsible for maintenance of accurate recording keeping related to reclamation product.