Office/HR Assistant

Job Title:

Office & HR Administrator

Job Summary:

The Office & HR Administrator supports the internal engine of Thrift at the Warehouse. This role covers essential admin, payroll, HR, and purchasing functions while playing a key part in documenting systems and scaling operations. The ideal candidate is detail-oriented, organized, and ready to grow with the company.

Core Responsibilities

1. Data Entry & Reporting

• Input store KPIs, sales numbers, and labor data into tracking systems
• Maintain clean, accurate spreadsheets and dashboards
• Share summary reports with management weekly or monthly

2. Hiring & Onboarding

• Post job listings and filter applicants
• Conduct initial screening interviews
• Handle onboarding paperwork and system setup for new hires
• Maintain up-to-date employee files and records

3. Payroll Administration

• Collect staff hours and verify time tracking
• Process payroll on schedule (weekly or biweekly)
• Handle direct deposits, wage adjustments, and tax info
• Coordinate with bookkeeper or payroll service provider

4. Purchasing & Vendor Support

• Order supplies for stores, laundry, office, and inventory teams
• Track spending by category and store
• Manage relationships with regular vendors
• Ensure timely restocking and deliveries

5. Budgets & Bill Pay

• Track monthly and quarterly budgets
• Pay bills and expenses on time
• Reconcile receipts and organize financial records
• Assist with reporting for taxes or audits

6. Operations Manual Development

• Help write and organize Standard Operating Procedures (SOPs)
• Collect input from team leads to document all workflows (e.g., sorting, tagging, opening procedures, customer service)
• Keep SOPs updated as systems evolve
• Assist in training staff using documented procedures

7. Admin & Team Support

• Maintain organized cloud file system (Google Drive, Dropbox, etc.)
• Set appointments and coordinate team meetings
• Communicate with vendors, service providers, or landlords as needed
• Support the Owner and Operations Manager on special projects

Ideal Skills & Experience

• Detail-oriented with excellent written and verbal communication
• Confident in Google Sheets / Excel and task management tools
• Familiar with payroll systems (e.g. Gusto, QuickBooks, ADP)
• Experience with SOP writing or process documentation is a plus
• Trustworthy, reliable, and solution-oriented

Job Types: Full-time, Part-time

Pay: $15.67 - $18.00 per hour

Expected hours: 20 – 30 per week

Schedule:

• 4 hour shift
• 8 hour shift

Work Location: In person

Salary : $16 - $18