Administrative Assistant - Research &Development

Job Title: R&D Administrative Assistant

Department: Research & Development

Reports to: R&D Supervisor

Location: Onsite in American Fork, Utah

Schedule: Full Time - 40 hours per week

The R&D Administrative Assistant is responsible for supporting the R&D team by managing samples, maintaining documentation, and assisting with various administrative duties to ensure efficient operations. This role is ideal for a highly organized and detail-oriented individual who enjoys supporting research and development efforts in a dynamic environment.

Essential Functions Include:

• Sample Management:
  1. Coordinate the preparation, organization, and shipping of R&D and sales samples.
  2. Maintain accurate records of sample inventory and shipments.
  3. Communicate with cross-functional teams regarding sample needs and availability.
• Documentation & Data Management:
  1. Maintain and update R&D documentation, including specification sheets, reports, and other documentation.
  2. Ensure compliance with internal documentation standards and regulatory requirements.
  3. Organize and manage digital and physical records for the R&D department.
• Administrative Support:
  1. Order and maintain inventory of lab supplies, ingredients, and packaging materials.
  2. Provide general administrative support to facilitate daily R&D operations.
• Collaboration & Communication:
  1. Work closely with the R&D, Quality, Sales, and Production teams to streamline processes.
  2. Support cross-functional projects by tracking progress and ensuring deadlines are met.
  3. Assist in compiling reports and presentations as needed.

• Other duties as assigned

 Qualifications Include:

• High School Diploma, or equivalent; associate or bachelor's degree preferred
• 2 years of experience in an administrative, clerical, (experience in R&D or food industry preferred).
• Strong organizational skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience with documentation management and record-keeping.
• Familiarity with food safety, regulatory compliance, or laboratory environments is a plus.

 Physical Requirements - Must be able to perform the following functions with or without accommodation:

• Consistent and reliable attendance.
• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 25 pounds at times.
• The job is performed under some temperature variations and in a food manufacturing office environment.
• Unrestricted visual and audio abilities are required for the safety of all employees

 Food Safety Requirements: 

• Place high priority on food safety, quality, and sanitation by understanding and executing Thrive Freeze Dry food safety and sanitation policies and procedures.
• Hold self and others accountable to Thrives safety & sanitation guidelines and policies by communicating any food safety incident, observation, or opportunity to your leadership team or teammates.
• In the absence of organizational leadership serves as back up to ensure all food safety, quality objectives and SQF system requirements are met.