What are the responsibilities and job description for the Facilities Project Coordinator position at Thrive Restaurant Group?
Job Title : Facilities Project Coordinator
Location : Thrive Restaurant Group Wichita Office
Reports To : Director of Construction & Facilities
Invitation :
We invite you to join Thrive Restaurant Group - a dynamic and growing 50-year-old family-owned business. We are committed to making a difference in the lives of the people we serve and the communities in which we live. If you want to learn business, leadership, and hospitality, this is the place for you.
Job Summary :
The Facilities Project Coordinator is responsible for overseeing and coordinating maintenance operations across multiple locations and brands, ensuring tasks are efficiently delegated, logged, and completed. This role involves monitoring maintenance plans, managing vendors, and maintaining equipment and equipment records. With a focus on quality control and proactive support, the Coordinator ensures the restaurants maintain a high level of function and that all maintenance needs are met to the highest standard.
Key Responsibilities :
Track and Monitor Maintenance Requests :
Assist operators with maintaining detailed logs of all repair and maintenance requests, ensuring timely updates, follow-ups, and completion tracking for new equipment, and facilities updates.
Task Delegation :
Assign and delegate maintenance tasks to field teams based on priority, ensuring all issues are addressed promptly and according to established protocols.
Vendor Management :
Identify and engage relevant vendors and service providers for specialized repair needs. Manage vendor relationships, negotiate contracts, and ensure timely service delivery.
Maintenance Planning and Implementation :
Develop and implement preventive maintenance plans for equipment and facilities to minimize downtime and ensure operational efficiency.
Supply and Inventory Management :
Track and maintain inventory of supplies, tools, and materials necessary for maintenance tasks. Purchase any equipment, tools, or materials as needed to support ongoing maintenance operations.
Maintenance Logs and Documentation :
Update and maintain logs for all equipment, including repair histories, inspections, and scheduled maintenance.
Process Improvement :
Assess current maintenance procedures and protocols, making recommendations for improvements to increase efficiency and reduce downtime.
Field Communications :
Serve as the main contact for field workers, providing guidance, delegating tasks, and ensuring maintenance needs are addressed in a timely manner. Offer support and clear instructions to those unfamiliar with maintenance processes.
Skills & Qualifications :
Strong leadership and organizational skills, with the ability to delegate tasks and manage multiple priorities.
Excellent communication and interpersonal skills, with a focus on patience and empathy.
Experience in vendor management and negotiation.
Proficiency in Google Suite and project management software.
Ability to work in a fast-paced environment and handle maintenance emergencies.
Knowledge of basic maintenance processes and equipment management (preferred).
Education & Experience :
A high school diploma or equivalent is required; an associate’s or bachelor’s degree is preferred.
2-4 years of experience in facilities coordination, maintenance management, or a related field.
Thrive is an equal opportunity employer.
