Executive Assistant to Vice President

Job Overview:

We are seeking a highly skilled and experienced Executive Assistant to provide advanced administrative support to a VP, SVP, and/or C-suite executive. This role requires a high degree of professionalism, discretion, and initiative. The ideal candidate will demonstrate mastery of administrative procedures, exceptional organizational skills, and the ability to manage complex tasks in a fast-paced, global, and matrixed environment.

Key Responsibilities:

• Provide comprehensive administrative support to a VP, SVP, and/or C-level executive.
• Serve as a key point of contact for internal and external stakeholders, ensuring professional and effective communication at all times.
• Manage complex calendars, including independently prioritizing meetings and engagements on behalf of executives.
• Coordinate advanced domestic and international travel logistics, including flights, hotels, visas, rental cars, and travel documentation.
• Prepare high-quality correspondence, reports, spreadsheets, and presentations using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Organize and manage a variety of meetings and events, including leadership off-sites, customer/vendor meetings, luncheons, training sessions, and team-building activities.
• Handle confidential and sensitive information with utmost discretion and integrity.
• Process expense reports, check requests, and vendor invoices; manage office supplies and administrative systems.
• Create and maintain tools for collaboration and information-sharing (e.g., SharePoint, OneDrive, MS Teams).
• Act as a resource and mentor for other administrative staff, providing guidance on company procedures and policies.
• Identify and implement opportunities to improve administrative processes and team efficiency.

Preferred Qualifications:

• Minimum 5 years of experience supporting SVPs, VPs, or C-suite executives.
• Minimum 5 years of experience working in a global, matrixed organization.
• Proven ability to prioritize, multitask, and work independently in a high-pressure environment.
• Advanced proficiency in Microsoft Office Suite and collaboration tools (e.g., SharePoint, OneDrive, MS Teams).
• Strong written and verbal communication skills; able to interact professionally with senior leadership and external partners.
• Detail-oriented with excellent problem-solving and organizational abilities.

Level of Responsibility:

• Operates independently with minimal supervision.
• May supervise or mentor other administrative professionals.
• Makes significant decisions that impact workflows and priorities across the department or organization.
• Trusted advisor and partner to executive leadership, contributing to effective time and resource management.

Job Type: Full-time

Pay: $31.00 - $41.39 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Ability to Commute:

• San Diego, CA 92108 (Required)

Work Location: In person

Salary : $31 - $41