What are the responsibilities and job description for the Executive Administrative Assistant position at Tibbits Opera Foundation and Arts Council?
Job Summary:
The ideal candidate will provide comprehensive administrative support to the Development Director and Campaign Committees. This role involves managing the campaign timeline, coordinating initiatives, and ensuring effective communication across teams. The Executive Administrative Assistant will help research, prepare materials, and manage various aspects of the campaign to drive its success.
Responsibilities:
- Campaign Coordination: Partner with the Development Director and Campaign Committees to coordinate all campaign-related initiatives and integrate them with existing Tibbits programs and functions.
- Prospect Management: Research and manage prospect lists; coordinate cultivation plans and solicitation strategies.
- Content Preparation: Help prepare campaign proposals, draft follow-up materials, and create other associated content.
- Policy & Procedure Development: Assist in creating, refining, and implementing campaign-related policies and procedures.
- Volunteer Liaison: Act as a liaison for volunteer activities, including attending meetings, preparing agendas, coordinating fundraising trainings, and supporting committee members.
- Volunteer Management: Help manage the campaign volunteer structure, assess needs, and provide training.
- Marketing Support: Collaborate with the Marketing and Design team on campaign communication needs, including newsletters, social media, and media materials.
- Event Planning: Identify, plan, and execute cultivation, recognition, and stewardship events, such as tours, in-home meetings, site visits, and dedication ceremonies.
- Tracking & Reporting: Manage campaign tracking and record-keeping, evaluate progress, prepare periodic reports, develop a campaign dashboard and other data visualization tools, and assist with budget monitoring.
Qualifications:
- Strong proficiency in computer applications, including CRM/Donor databases.
- Excellent organizational and interpersonal skills.
- Ability to work in a high-intensity, fast-paced environment.
- Strong written and verbal communication skills.
Application Instructions:
Send your cover letter and resume to Tibbits Opera House, c/o Personnel@Tibbits.org.