TIC - Administrative Coordinator 2 1

Requisition ID : 175612

Job Level : Mid Level

Home District / Group : Marine & Heavy Civil District

Department : Administration

Market : Marine

Employment Type : Full Time

Position Overview

We are seeking an Administrative Coordinator to support our TIC Marine & Heavy Civil District, located in Savannah, GA. Responsibilities include maintaining office systems and supplies, payroll processing, accounts payable, document management, owner billings / account receivables, office clerical / support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones, inventory management, material receiving, select procurement and ordering, Dewalt tool repair, and providing telephone and Concur support.

District Overview

TIC Marine and Heavy Civil self-performs marine projects with company-owned equipment for both the public and private sector, historically focusing on the southeast coast. Our construction operations are supported by our in-house equipment department, fabrication facility and machine shop to streamline projects for our owners. Using our own equipment and fabrication facility allow us to maintain control over critical scopes, ensuring that the project stays on schedule. Past heavy-civil experiences include cast in place concrete, steel, box beam, flat slab, railroad trestle and arch bridges, bridge widening, bascule and swing bridges, box culverts, storm drainage, erosion control, dike and levee construction, concrete paving, tunnels and sound barriers. Our Marine experience includes lock and dam repairs, docks, demolition, Navy wharfs, water intake structures, steel, concrete, composite and timber piling, fender systems, dolphins, piers, dredging, marinas and LNG facilities.

Location

Savannah, GA

Responsibilities

Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)

Collaborating with and supporting team members on key projects and initiatives

Providing basic design support for company branding and marketing materials and events; helping organize and support online media and video projects

Assisting with messaging, writing, editing, researching, and related support for external and internal communications, as needed

Managing key expense reports, invoicing, and purchasing card transactions

Tracking budgets and preparing related reports for team and company use

Managing and scheduling inter-group and cross-company meetings involving department staff

Inventory management

Material receiving

Select procurement and ordering

Administrative duties as assigned

Dewalt tool repair

Providing phone and Concur support

Qualifications

At least 5 years of administrative support experience

Strong written and verbal communication skills

Expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Proven track record of meeting deadlines and project expectations

Ability to work with individuals at all levels of the organization, including senior leadership

Exceptional attention to detail and strong organizational skills

Ability to maintain strict confidentiality of sensitive information and materials

Enthusiastic team player with a keen interest in fostering team connectivity and effectiveness

LI-LM3

Other Requirements :

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Company : TIC