Document Controls Coordinator - Power Construction

Position Overview

The District Contract Document Control Coordinator shall be skilled in using technology to complete their tasks. They are primarily responsible for independently administering and managing the project vendor contract document control system(s), including logging, transiting, and distributing all relevant documents into the system and distributing them to the appropriate project team members. The District Contract Document Control Coordinator is also responsible for coordinating/collaborating with project staff to help facilitate and expedite the project team's efficiencies. They should communicate/collaborate well with a large team to coordinate and complete multiple responsibilities on a deadline.

District Overview

TIC Power provides direct-hire construction services for Power Generation utilizing a union craft force. TIC Power builds major EPC power plant and solar farm projects throughout North America.

Location

This position is based out of our Lenexa, KS office. Schedule is Monday - Fridays with 8-hour days.

Responsibilities

• Responsible for maintaining multiple Project vendor contract Document Control Program throughout each project's lifecycle.
• Control the numbering, sorting, filing, storing, and retrieval of electronic documents.
• Oversee the proper approval, maintenance, and distribution of documents and retention policies.
• Responsible for preparing and communicating status reports to project management staff.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Support the efforts to ensure that the system documents are updated and maintained with accurate and current information.
• Perform process audits to ensure accuracy of all controlled documentation, if required.
• Assist with requests for information from external customers, vendors, and internal customers (inter-company).
• Participate as needed in corrective/preventive actions items and their investigations.
• Work on a team to administer the document flow and distribution to the Project site personnel.
• Develop a process flow for document control and if necessary, train projects on the process addressing document control standards, workflow, and systems.
• Ensure that the confidentiality of sensitive information is protected.
• Perform other duties as assigned by the Project Procurement Team
• Perform any task required to support company goals
• Ability to travel to Project Sites not needed

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Qualifications

• Knowledge of records/information management principles and their methodologies is an asset
• Proficient in Microsoft Office, specifically MS Excel.
• Knowledge of SharePoint and InEight software is a plus!
• Basic knowledge of document control procedures and office equipment such as computers, copy & plotter machines.
• Willing to perform a variety of tasks and learn new skills
• Be detailed oriented, flexible, and highly motivated.
• Possess excellent interpersonal, written, and verbal communication skills.
• The ability to work effectively within a project team with minimal supervision