What are the responsibilities and job description for the Administrative Assistant - Pikeville, KY position at Tidal Basin Group?
IMMEDIATE TEMPORARY EMPLOYMENT OPPORTUNITY Tidal Basin, a leading emergency management consulting firm, has an immediate opportunity for an Administrative Assistant. This position will provide essential administrative support ongoing disaster recovery projects. This role includes may involve managing correspondence with stakeholders and the project team, maintaining accurate documentation, filing and coordinating communications to facilitate the assessment and reporting process. The ideal candidate is detail-oriented, organized, and comfortable working in a dynamic, fast-paced environment. Job Duties and Responsibilities include:
- Document Management – Maintain accurate records and documentation related to substantial damage estimates, including assessments, reports and correspondence.
- Correspondence Generation – Draft, proofread, and distribute formal correspondence as directed.
- Coordination Support – Assist the damage estimators’ team in organizing schedules, tracking project deadlines, and ensuring all documentation is submitted timely.
- Communication Management – Ensuring prompt responses and relaying messages to the project team and stakeholders.
- Data Entry and Reporting – Input data and, generate necessary reports for internal and external use.
- File Organization – Establish and maintain electronic filing to ensure easy access to documentation and correspondence.
- Quality Control – Review documentation for accuracy and completeness, helping to ensure all communications meet established standards.
- Support Compliance Efforts – Ensure that all administrative processes align with project requirements.
- Operations Support - Perform other duties as assigned.
- Training - Complete all required compliance training.
- Software skills - Google Earth
- Communication Skills – Excellent written and verbal communication skills, with a strong ability to draft clear and professional correspondence.
- Technical Proficiency – Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Organization Skills – Strong attention to detail, with the ability to manage multiple tasks and deadlines.
- Customer Service – Professional demeanor with the ability to communicate effectively with a variety of stakeholders.
- Adaptability – Comfortable working in a fast-paced environment and responding to changing needs and priorities.
- High school diploma or GED required
- 2 years of administrative support experience in disaster recovery, construction, government services, or a related field, is preferred.
- Experience compiling and entering data, preferred.
- IS-1002 FEMA Grants Portal – Transparency at Every Step
- IS-1006 Documenting Disaster Damage and Developing Project Files
