Facilities Coordinator

We have been retained by our client—recognized as one of Northeast Ohio’s top employers—to assist in filling a Facilities Coordinator role in Cleveland, Ohio. This is a newly created position, designed to support their continued growth and success.

Job Summary:

The Facilities Coordinator is a key member of our facilities team, responsible for ensuring the smooth operation and management of our facilities. This role supports the Director of Facilities and is integral to our Maintenance Support, Maintenance Management, Energy Management, and Project & Capital Improvement Management functions. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities while maintaining a safe, efficient, and sustainable facility environment.

Key Responsibilities:

Maintenance Support:

• Assist in coordinating day-to-day facility maintenance activities.
• Manage maintenance requests and work orders to ensure timely and efficient service.
• Collaborate with internal teams and external vendors to resolve maintenance issues promptly.

Maintenance Management:

• Oversee preventive maintenance programs to prolong the lifespan of equipment and building systems.
• Maintain detailed records of maintenance activities, inspections, and repairs.
• Support budget preparation for maintenance initiatives and track related expenditures.

Energy Management:

• Monitor and analyze facility energy consumption data.
• Identify and help implement energy-saving measures and sustainability initiatives.
• Coordinate with vendors and internal teams to ensure energy efficiency and regulatory compliance.

Project & Capital Improvement Management:

• Assist in the planning, coordination, and execution of capital improvement projects.
• Work closely with project managers, contractors, and stakeholders to ensure projects meet specifications, budgets, and timelines.
• Maintain project documentation and assist in tracking project progress and outcomes.

Additional Duties:

• Provide administrative support, including data entry, record keeping, and report preparation.
• Respond to facility-related emergencies and assist with the implementation of corrective actions.
• Uphold all safety standards and protocols to maintain a secure working environment.
• Undertake special projects and additional tasks as directed by the Director of Facilities.

Qualifications:

Education & Experience:

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field preferred; equivalent work experience will be considered.
• 2-3 years of experience in facilities management, maintenance coordination, or a related area.

Skills & Abilities:

• Strong organizational, project management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in maintenance management software and Microsoft Office Suite.
• Basic understanding of energy management practices and sustainability concepts.
• Ability to work both independently and collaboratively in a fast-paced environment.

Physical Requirements:

• Capability to perform physical tasks (e.g., lifting, bending, climbing) as necessary.
• Flexibility to work outside normal hours in response to emergencies or project needs.

Work Environment:

The role primarily operates in an office setting with regular visits to facility sites. Exposure to varying weather conditions and occasional physical demands is expected.