Operations Administrator

Position Title: Operations Administrator

Employment Terms: Hourly

Immediate Supervisor: Operations Manager 

Function/Overview:

The Operations Administrator (OA) serves the Operations and Production processes to achieve corporate operational objectives. He/she understands the need to work across process lines to achieve these objectives. The OA takes complete ownership in all aspects of his/her area of direct responsibility and indirect influence. In order to function at the highest level, the OA must have a “whatever-it-takes” attitude and a “servant” mindset to achieve superior results in alignment with the best interest of the team and the organization as a whole. The Operations Administrator takes initiative, makes decisions, is influential, prioritizes, is adaptable and performs a wide variety of responsibilities and projects. The Operations Administrator is trusted with confidential and sensitive files, financial data, correspondence, and conversations. Assignment is at the main office with regular travel to appointments and project sites to execute responsibilities. Respectful and effective communication with the executive team, corporate support staff and project teams is essential.

Core / Minimum Responsibilities:

     Operations Administration

1. Document Control & Organization

    a. Executive Report Management

    b. Executive Site Visit Process

    c. Hard Copy Archive Management

2. Corporate Property Management

    a. OCH Management

    b. Commerce and Marlborough Yard Efficiency

    c. Inventory Management

    d. Company Fleet Management

3. Process Team Support

    a. Preconstruction

           · PM Responsibility

           · Bid Day Support

    b. Human Resources

           · Employee Engagement Event Support

    c. Finance

          · Internal Controls

          · Economic Denominator

          · Hours Analysis

     Strategic Advancement

1. Advance Strategic Objective(s)

2. Advance Process Objective(s)

3. Advance Team Development Objective(s)

     Production

1. Production meetings

    a. Attendance, observation and streamlining

    b. Executive Preparedness

    c. Collect training materials, saving electronically

    d. Produce and distribute post meeting notes and training videos

2. Project Visits/Site Walks

    a. Walk project sites with Production Executives

          ·   Prepare teams for visit

          ·   Take notes, publish and distribute

    b. Follow up with teams and leaders after site visits to ensure progress is made

3. PX Meeting Support

4. Production Processes

    a. PPO

    b. Closeout Matrix

    c. Job Survey

    d. Monthly review and daily log status with Production Administration Manager

    e. MPSR

    f. Streamline Closeout Support

5. Team Development

    a. Work with production team(s) as needed to support project health.

    b. Prolog Document Control

    c. Production Team Workshops and Meeting Management

6. Safety Administration Team Leadership

7. Community Projects

    a. Contractor coordination

    b. Schedule

    c. Budget

Recommended Computer Skills:

Microsoft Applications including Word, Excel, Publisher, PowerPoint and Outlook.

 Recommended Education:

Mastery of administration roles, processes and systems

Continuing education in Safety and First Aid

Physical Demands:

This position requires the ability to lift files, open filing cabinets and bend or stand as necessary. Involves walking, driving, effective communication, listening, using hands to operate office equipment. Vision abilities required for computer work, reading, writing, typing, data entry and the ability to adjust focus. The noise level in the work environment is an active open office. Working from the job site and/or visiting multiple projects is required. Occasional exposure to dust, fumes, chemicals, and loud noise. Includes climbing, accessing high places, carrying and being in proximity to moving mechanical parts. Requires frequent bending, reaching, handling, sitting, standing, walking and lifting 20 lbs. or more.

 The intent of the job description is to provide a general outline of the employment title. Specific responsibilities may vary depending on the individual requirements of the specific project and direction from the immediate supervisor

Salary : $24 - $28