Records Clerk

Division: Community Corrections

Union Affiliation: Teamsters

Work Schedule: Monday - Friday

Total Hours Per Week: 40

As of  January 1, 2025, Tillamook County will be a PERS employer.

New employees hired after January 1, 2025 are eligible to participate.

Those that are currently participating in PERS will enter automatically, all other employees have a 6 month waiting period.

 

 

 

ABOUT THE BENEFITS AND PAY STRUCTURE:

• County pays 100% of premium on Medical, Dental & Vision.
• Employees hired on or after January 1, 2025 will only be eligible for the PERS plan.
• HRA VEBA: Employees receive $115 per month to this personal tax-free health reimbursement account.
• Employee Assistant Program
• Medical and Dependent Care Flexible Spending Accounts
• Employer paid Basic Life and AD&D
• Sick Leave
• Paid vacation after 6 months
• In lieu of holidays, employees accrue 8 hours of holiday credit per month.
• Additional Pay applies if you meet the qualifications:
  1. Bilingual pay: Successful completion of bilingual fluency and competency, employee receives 5% incentive on base salary.
  2. Longevity: 2% on base salary beginning after the 12^th year of continuous service in the bargaining unit; 4% on base salary beginning after the 15^th year of continuous service in the bargaining unit; and 6% on base salary with 20 years or more continuous service in the bargaining unit.
     

ABOUT THE SHERIFF’S OFFICE:

The Tillamook County Sheriff's duty is to maintain peace within the county, and as an elected official the Sheriff is accountable to the people of Tillamook County. Citizens living and visiting Tillamook County receive many services from your Sheriff's Office. In the unincorporated areas of Tillamook County deputies provide Law Enforcement and emergency response. But there is much more to the Sheriff’s Office than patrolling the rural parts of our county. Some of the major operations include our 54 dedicated employees running and maintaining the Jail, Search and Rescue on land and water, processing and delivery of civil papers, Community Corrections (Parole and Probation), Court House Security, major crime team response, and support of the municipal City Police Departments.

 

ABOUT THE POSITION:

The mission of the Sheriff's Office Criminal Division is to serve and protect the people and property in Tillamook County. This classification performs intermediate level clerical support services to assist the Sheriff's Office recordkeeping functions.   Duties are varied and are performed within established guidelines; the employee applies judgment to determine appropriate procedures and conduct of assignment.

DUTIES/RESPONSIBILITIES:

(Duties assigned to this position are not all inclusive. Additional duties may be assigned.)

 

• Prepare and process deputy reports, forms, letters, departmental reports, statistical reports from draft, written or verbal dictation into appropriate format. Process traffic tickets which involve several, sequential steps. Enter codes for information in crime reports onto uniform crime reports, forward to state offices.

• Assist the public in person and by telephone; direct calls to appropriate division; perform counter work and answer questions courteously and professionally related to division or department activities.  Process requests from insurance companies for copies of reports.

• Enter and retrieve data in computer files either utilizing departmental or LEDS systems; specific procedural requirements are followed, and accuracy is necessary.  Retrieve data for specific request and/or monthly and administrative reports.  Prepare in appropriate format style.

• Maintain case files, perform filing and record keeping duties where several systems are utilized; conduct file and record searches; photocopy for District Attorney, attorneys, insurance companies, etc.  Expunge or seal records on order of the Court. 

• Open, process and/or distribute mail; process and distribute teletype communications.

REQUIRED KNOWLEDGE/SKILLS/ABITILIES:

Knowledge of:  Reasonable knowledge of general office practices and procedures; reasonable knowledge of systematic filing and retrieval processes or systems relating to assigned department or program area; reasonable knowledge of word processing; reasonable knowledge of English composition, spelling, grammar, and arithmetic; basic knowledge of general record keeping and bookkeeping processes.

 

Skill in:  Typing rapidly and accurately; use of computers and other office equipment which includes automated equipment and systems.

 

Ability to:  Communicate effectively in both oral and written forms;   manage time efficiently, make decisions independently in accordance with established policies and use initiative and judgment in completing tasks and responsibilities; utilize problem identification and resolution techniques; remain calm and use good judgment during confrontational or high pressure situations; plan moderately complex statements and reports; establish and maintain records, reports and statistical data; courteously meet and deal effectively with other employees, public agencies and the public.  

 

REQUIRED EDUCATION/EXPERIENCE:

Preferred experience in clerical support experience OR a combination of education, experience, and training.

SUPERVISOR RESPONSIBILITIES:

Work is performed under the general supervision of the Sheriff.  The employee uses initiative in completing routine assignments and refers to the supervisor when encountering problems or difficult situations.  Work is reviewed in progress and upon completion for accuracy and conformance to departmental policy and procedure.

 

Work is performed within departmental policies and procedures; federal, state and county statutes, rules, regulations; secretarial handbooks; software and equipment manuals; specialized dictionaries and reference materials.  Some judgment is used in interpretation of guidelines; however, supervisor is available for interpretation in unusual situations.

 

PHYSICAL DEMANDS/WORK ENVIRONMENT:

Work is performed in an office environment and is generally sedentary; however, may require bending, hearing voice conversation, keyboarding, kneeling, lifting up to 25 pounds, pulling, pushing, reaching, sitting, standing, and walking.

 

SELECTION PROCESS:

Following the closing date of this recruitment, you will hear from us by email.   If you are selected as a candidate for testing and/or an interview, we will contact you to arrange a date and time.   We want to ensure that we hire the best possible staff for our County Team because we believe that the right people are our most valuable asset!

Salary : $40,456 - $49,754