Legal Administrative Assistant

WHO WE ARE

We are a leading specialty retailer of casual apparel, footwear and accessories for young men, young women, boys and girls with an extensive assortment of iconic global, emerging, and proprietary brands rooted in an active and social lifestyle. We are based out of sunny Southern California at the Tilly’s RSC. You’ll hear the term RSC a lot, it stands for Retail Support Center since our corporate offices are here to support our retail and online stores.

Working at Tillys allows you to experience a new style of work life. Our work culture is fun and relaxed. We encourage you to be you and that means you should be comfortable. Our employees enjoy a casual dress code and a fun, fast paced work environment where creative minds work together to achieve common goals. As a part of the team you’ll contribute towards and share in our success. A career at Tillys is all about working together to make things happen… so what are you waiting for?

JOINING THE TEAM

This role is perfect for a recent college graduate or a high achieving college senior with an interest in law. Candidates who have completed school will work full time at the corporate headquarters in Irvine. Candidates who are finishing their senior year of college may be considered.

In this role, you will be working closely to support the General Counsel and small legal team and to represent a legal department that is a trusted resource across the organization. You will be encouraged to take on and run with projects that fit your strengths.  

Want to expand your skills? Perfect - the General Counsel feels strongly about mentorship. You will be encouraged to grow and will be exposed to interesting legal and business issues across all subject areas including marketing, IP, contracts, store operations, e-commerce and more!

ESSENTIAL DUTIES AND RESPONSIBILITIES

Job responsibilities include, but are not limited to the following:

General Legal Department Support

·   Take notes at information-gathering meetings

·   Assist in drafting policies and preparing guidance, presentations and training materials

·   Maintain templates and legal advice library

·   Draft letters

·   Coordinate schedules for meetings

·   Organize legal files

·   Miscellaneous research

·   Manage legal mail and Service of Process

·   Printing/scanning/mailing

·   Assist with corporate organization issues (DBA, required filings)

·   Assist with managing legal vendors and billing, and liaise with accounting

·   Help develop legal department processes

Store Operations, Marketing, Merchandising and E-Commerce Legal Support

·     Support on repeating projects using existing templates, and help put together templates for new projects

·     Review communications from business partners and ask follow-up questions prior to review by General Counsel or outside counsel

·     Track status and follow up on legal action items

·     Help address questions and issues as they arise and work collaboratively with General Counsel, business partners and outside counsel to resolve

Litigation

·   Assist with various litigation and claims

·   Submit settlement requests to accounting

·   Respond to insurance requests

Public Company Compliance and Corporate Governance

·   Assist in drafting minutes and maintaining corporate minute book and stockholder records

·   Respond to auditor requests

Intellectual Property

·   Maintain trademark portfolio spreadsheet

·   Perform on-line searches of Patent and Trademark Office (PTO) records

·   Collect specimens of use for trademark renewals

·   Assist with trademark enforcement matters

Contracts

·   Ensure organization of fully-executed contracts

QUALIFICATION REQUIREMENT

·   Ability to remain flexible, re-prioritize and respond to changing demands

·   Proficient in the use of Excel, MS Word and Outlook

·   Must be punctual and dependable

·   Must be very well organized and have ability to multitask

·   Volunteers willingly for additional responsibilities

·   Remain open and adaptable to change and new challenges for growth

·   Maintain exemplary degree of professionalism with all company employees

·   Independent, self-motivated, team player

·   Proficient in the use of Excel, MS Word and Outlook

EDUCATION and/or EXPERIENCE

·   High GPA is required, and GPA must be listed on resume

·   High School Diploma required

·   Bachelor’s Degree or Senior in college preferred

·   Relevant work experience and interest in law

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

·   Typical office environment with low level noise exposure.

WHY US?

· Bonus eligible

· 401k

· Comprehensive medical and dental benefits … vision is fully paid by us!

· Employee Discount online and in-store

· Discount on numerous attractions, travel and events

· Employee Sample Sale

· Relaxed work environment … wear what we sell in our stores

· 40 hours paid sick time granted on day 1!

· Fitness and wellness events virtually or at the office

 Why Tillys?

Working at Tillys allows you to experience a new style of work life. Our work culture is fun and relaxed. We encourage you to be you and that means you should be comfortable. Our employees enjoy a casual dress code and a fun, fast paced work environment where creative minds work together to achieve common goals. As a part of the team, you’ll contribute towards and share in our success. A career at Tillys is all about working together to make things happen… so what are you waiting for?

🌟 401k: We offer a 401k plan as your financial security is our priority. 

🏥Comprehensive Health Benefits: We've got your well-being covered. Enjoy comprehensive medical and dental benefits, and the best part? We fully cover your vision needs!

🛍️Employee Discounts: Shop to your heart's content with exclusive discounts, both online and in-store. Enjoy the latest fashion and gear without breaking the bank.

🎟️ Discounts Galore: Have fun without breaking the bank. Our discount programs offer discounts on various attractions, travel, and events - opening a world of adventures for you.

🛍️Employee Sample Sale: Score big on your favorite brands at our exclusive Employee Sample Sale events. It's like Black Friday, but better!

🏋️‍♂️ Wellness Events: We prioritize your well-being and joy. Come join us at the corporate office for a mix of wellness events, parties, and corporate gatherings, all crafted to keep you at your best.

💆‍♂️Monthly Massages: Relax and rejuvenate. We offer monthly massages to help you unwind and de-stress.

🎬Movie Ticket Discounts: Movie night, anyone? Enjoy special discounts on movie tickets and make it a regular thing.

🍿Weekly Snacks: Munch away! We keep the office stocked with weekly snacks to keep you fueled and motivated.

🌍Volunteer Time: We believe in giving back. Take paid time off to make a difference in your community through volunteer work.

What to Expect?

Hourly Salary Range: $22-$25: Offer placement within this range is dependent on a variety of factors, including prior relevant experience, qualifications, and skill set.

Based out of HQ in Irvine, CA with a minimum of 4 days in office.

“Tillys will consider applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Municipal Code, Chapter XVIII, Article 9 (Los Angeles Fair Chance Initiative for Hiring (Ban the Box).”