Attendance Clerk - High School - 183 Days (2024-2025)

Job Title:  Clerk                                                                  Wage/Hour Status:  Non-Exempt 

Job Role:  Attendance – High School                                     Funding Source:  Local 

Department/School:  Assigned High School Campus            Pay Grade: PR 3  

Function:  Educational Support 

Reports to:  Campus Principal                                             HR Date Approved:  August 2006 

HR Date Revised:  July 2024  

SUMMARY: 

Responsible for maintaining accurate attendance records as reported by teachers for purposes of state funding. Under close supervision, perform data entry including attendance, and Public Education Information Management System (PEIMS) data (if assigned). 

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description. 

• Model KISD core organizational beliefs and values; perform duties effectively and efficiently for the purpose of supporting and contributing to high student achievement. 

• Provide program support and service delivery; communicate effectively within and across teams and participate in cross-functional work groups. 

• Maintain a commitment to the District mission; model District expectations through personal leadership and actively support the efforts of others to achieve District goals. 

MAJOR RESPONSIBILITIES AND DUTIES 

Records and Reports 

• Collect and enter attendance and PEIMS data, if assigned, into established database and verify accuracy according to prescribed procedures. 

• Assist parents, students, and faculty with questions regarding student attendance.  

• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator. 

• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures. 

• Monitor late arrivals and early dismissals; issue tardy passes as needed. 

• Generate related daily and three-week attendance reports as well as any reports needed by administrators, teachers, parents, and students. 

Other 

• Assist in campus office as needed. 

Policy, Reports, and Law 

• Maintain confidentiality. 

• Develop and maintain systems for retrieval of information in support of all programs; compile, maintain, file, and secure all physical and computerized reports, records, and other required documents. 

• Pursue Professional Development activities for self and assigned staff; ensure that Professional Development activities are aligned with District goals and initiatives and current professional research. 

• Comply with all policies, operating procedures, legal requirements, and verbal and written directives. 

• Comply with the Professional Code of Ethics and Standard Practices for Texas Educators. 

• Follow District safety protocols and emergency procedures. 

• Perform other related duties as assigned. 

QUALIFICATIONS: 

Education/Certification: 

• High School Diploma or equivalent 

Experience: 

• Two (2) years successful clerical experience 

SPECIAL KNOWLEGDGE/SKILLS/ABILITIES: 

• Ability to maintain accurate and auditable records 

• Ability to use software to develop or maintain spreadsheets and databases and do word processing 

• Proficient keyboarding and file maintenance skills 

• Basic math skills 

• Ability to meet established deadlines 

• Strong organizational, communication, and interpersonal skills 

SUPERVISORY RESPONSIBILITES: 

• None 

MENTAL/PHYSICAL DEMANDS AND ENVIRONMENTAL FACTORS: 

Tools/Equipment Used:  

• Standard office equipment including personal computer and peripherals 

Posture: 

• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting  

Motion: 

• Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching  

Lifting: 

• Occasional light lifting and carrying (less than 15 pounds) 

Environment:  

• Work to be completed on-site from assigned school or building; regular exposure to noise and computer monitors 

• No remote work 

Mental Demands:  

• Work with frequent interruptions; maintain emotional control under stress work; prolonged or irregular hours 

INTENT AND ACKNOWLEDGEMENT: 

This description is intended to indicate the kinds of tasks and levels of work difficulty required of positions given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be.  It is not intended to limit, or any way modify the right of any supervisor to assign, direct and control the work of employees under supervision.  The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. 

Salary : $120 - $141