AP/Office Manager

Join Timberlake Construction, a team that is Always Building. The Accounts Payable Administrator manages all aspects of Accounts Payable including the processing of invoices, coding, uploading, preparing payments, verifying customer banking information and handling any inquiries that arise. This position is also responsible for managing the office, which includes ordering supplies, scheduling & managing office maintenance and all other general office tasks.

WHAT YOU'LL DO:

• Properly code and enter invoices into Timberscan software.
• Ensure all vendor information is current and accurate including, ACH bank information, insurance, and W9s.
• Secure proper approval prior to processing invoices for vendor payments on a weekly basis.
• Review and reconcile accounts payable statements in a timely manner.
• Manage company issued credit cards and supporting receipt documentation.
• Gather and prepare proper documentation necessary for annual 1099s.
• Provide excellent customer service when interacting with vendors.
• Responsible for researching pricing and ordering and maintaining office supplies.
• Solicit new vendors and review and negotiate new contracts for building maintenance and upkeep.
• Monitoring office supplies and ordering new items as needed.
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances and utilities are in good working order.

WHO WE'RE LOOKING FOR:

• Demonstrates a strong attention to detail. Accurate, thorough, consistent, process-oriented and precise.
• Highly self-motivated and directed.
• Proactive and independent.
• Ability to prioritize and organize work to consistently meet deadlines.
• Ability to properly deal with situations involving sensitive and confidential company issues.
• Ability to communicate with a wide range of individuals with strong written and oral communication skills.
• Ability to collaborate and work within a team environment internally and externally with a client service focus.