What are the responsibilities and job description for the Utilities Clerk / Office Administrator position at Timewise Food Stores?
COMPANY OVERVIEW
Welcome to Timewise! Texas Petroleum Group proudly operates over 200 Timewise convenience stores and Shell gas stations in Texas and New Mexico. Our friendly team provides great customer service while supporting our employees with growth opportunities. Texas Petroleum Group is based in Houston, Texas and became part of the Shell Group in 2022. Join our friendly and hard-working Timewise family!
POSITION SUMMARY
The successful candidate will have a track record of meeting high standards of performance. The incumbent will be an organized self-starter with a high level of service.
Job Duties and Responsibilities:
- Data entry and analysis of 160 different gas stations’ monthly water, gas, energy, and waste invoices
- Evaluate data to identify possible water leaks and generate requests to resolve at different locations as needed
- Maintain permits and provide usage reporting to TCEQ and Subsidence districts for seven (7) water wells.
- Ensure valid maintenance contracts are in place and maintain inspection records for five (5) on site sewer facilities
- Order additional waste services as requested by store/territory management
- Request water meter readings from various water utility districts, along with miscellaneous service requests
- Fill out Commercial Account Update Request forms and submit to respective districts as needed
- Minimize late fees incurred on invoices by handling invoices in a timely manner and in extenuating circumstances facilitate the approval of account notations/deadline extensions
- Maintain office, breakroom, and housekeeping supplies
- Transport Mail and Documents between warehouse offices and corporate offices.
- Coordinate in house lunches when needed.
- Order uniform shirts for office and field personnel.
- Great visitors and ensure they sign in per company requirements
- Receive and distribute deliveries from USPS, FedEx, UPS
- Perform other duties as assigned.
Required experience:
- Good knowledge of Microsoft Windows
- Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Data Entry
- Excellent communication skills (verbal and email), strong attention to details with ability to multi-task.
- A self-starter, quick learner with awareness to meet deadlines.
Additional Requirements:
- The ability to work overtime as required
- Valid Driver License
- Reliable Transportation
Benefit Overview:
- Competitive Pay & Benefits
- PTO
- 401K with company match
- Training and career advancement opportunities
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