What are the responsibilities and job description for the Accounting Clerk position at Timoney Knox, LLP?
Position Summary:
We are seeking a detail-oriented and dependable Accounting Clerk to join our Finance team. This position plays a vital role in supporting the daily financial operations of our law firm. The ideal candidate will have strong organizational skills, a keen eye for accuracy, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities:
- Accounts Payable Management
- Enter vendor invoices into the case management system
- Ensure timely payment of invoices via check or ACH, adhering to due dates
- Check Processing
- Issue checks upon request from law firm staff, ensuring proper documentation and approval
- Data Entry
- Accurately record credit card transactions in the case management system
- Enter new client information into case management and CRM systems
- Cash Receipts
- Handle deposits of incoming payments when needed
- Bank and Credit Card Reconciliations
- Perform monthly reconciliations to ensure accuracy of financial records
- Opening/Closing of Client Matters
- Perform conflict checks for potential new clients
- Open new matters is case management system
- Review closing files for outstanding bills and invoices
- Close client matters in case management system
- Other Duties
- Open, scan and process mail relating to firm's Finance department
- Additional tasks and projects as assigned by the Director of Finance
Minimum Qualifications:
- Prior experience in accounting, bookkeeping, or a similar financial role (law firm experience is a plus)
- Proficiency with Microsoft Office Suite
- Strong attention to detail and organizational skills
- Ability to maintain confidentiality and handle sensitive financial information
- Excellent communication and interpersonal skills
- Ability to work independently and collaboratively
Preferred Qualifications:
- Associates or Bachelors degree in an accounting related field
- Familiarity with legal case management systems
- Experience processing ACH and check payments
- Basic understanding of law firm billing practices
