Office Manager

GENERAL DESCRIPTION:

The Office Manager provides clerical and administrative support to the Principal. The position provides a bridge between visitors, callers and outside vendors and staff. A variety of financial and administrative processes are managed by the Office Manager including; acts as the Assistant to the Principal; manages the screening of visitors to the building and routes them accordingly; manages accurate recording of financial transactions including daily deposit and intake of all funds; responsible for managing access to the building; responsible for coordinating travel and other special projects such as class trips; responsible for maintaining student accounts in PowerSchool; responsible for coordinating and maintaining substitute teacher usage and responsible for reviewing and verifying purchases of supplies including recording available inventory.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

(Note: The listed duties are illustrative only and are not intended to describe each and every function which may be performed in the job class. The omission of specific statements does not preclude management form assigning specific duties not listed herein if such duties are a logical assignment to the position.)

• Greets guests and answers phones.
• Handles student contact regarding tardies and passes.
• Manage the distribution of phone extension and voicemail setup.
• Ensure accuracy of student records and data within the student information system.
• Manage the inflow of student enrollment interest, thru enrollment packet and follow up. Maintain accurate accounting of student enrollment interest and data.
• Serve as point of contact with school based vendors. (copier, lobbyguard, substitute teachers, IT, etc..)
• Responsible for shipping/receiving responsibilities including UPS, FedEx, Messenger Service and Postage Meter.
• Serve as single point of contact for the management, distribution and inventorying of school supplies.
• Order buses for field/class trip and athletic events.
• Distributes and disables keys, key fobs and pass codes.
• Responsible for collecting and reconciling daily deposit report for all student fee collections.
• Prepare and deliver bank deposit.
• With support from the Network Office, manage the Free & Reduced Lunch program including the preparation of preparation of:
• Receive student meal funds and input into student meal software.
• Collect Free and Reduced Application from parents and students.
• Serve as point of contact for parent and student meal balance inquiries.
• Responsible for taking and transcribing admin team meeting minutes.
• Responsible for accurate sorting and delivering mail.
• Manage the event and space usage calendar for school.
• Manages calendars for meeting rooms as well as for the Principal.
• Performs additional duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to make independent decisions and keep management informed.
• Ability to meet deadlines and handle diverse tasks simultaneously using prioritization.
• Ability to troubleshoot and resolve problems.
• Strong oral and written communication skills.
• Strong interpersonal, customer service and negotiation skills.

TRAINING AND EXPERIENCE:

• Five years clerical and /or customer service experience in an office seating required.
• At least two years supervisory experience preferred.
• Experience with multi-line phones required.
• Must have experience with Microsoft Office products.
• Must be able to type at least 35 wpm.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as described in the job description.

Benefits:

Our employees are our most valuable asset. Each employee is an integral part of our operation and success. We also ask from our employees that they do anything and everything that is possible to drive our mission. As such, it is our goal to attract, motivate, and retain top talent by providing a comprehensive and competitive benefits package for all full time employees. We offer competitive base salaries plus add-ons for teaching experience and advanced degrees.

Tindley offers a comprehensive benefits package including:

-Bundled Medical, Dental, and Vision Plans

-Tindley Paid Life and AD&D insurance

-Access to additional group term life insurance

-Tindley paid Critical Illness, Short Term and Long Term Disability Plans

-Flexible Spending Account/Dependent Flexible Spending Account

-Access to Voluntary Critical Illness, Short Term Disability, Cancer, Hospital Indemnity, and Accident Insurance

Professional Enrichment Program:

Under the direction of our Curriculum Team, our teachers learn professionally and educationally acceptable methods, strategies and techniques to manage their classrooms and develop the skills that are associated with highly effective teachers. Administrators are involved in our Annual Institute Programs as well as regular professional development opportunities.

Student Loan Forgiveness:

You may be eligible for student loan forgiveness of FFEL and/or Direct Loan Programs, through the U.S. Department of Education, if you work for us.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person