Mechanical and Plumbing Project Coordinator

Reports To: Project Manager or Senior Project Manager

Job Overview:
The Project Coordinator is responsible for assisting the project manager in the planning, execution, and completion of projects. They coordinate and monitor various project tasks, manage timelines, track deliverables, and provide support to team members to ensure project goals are achieved within scope, budget, and schedule.

Key Responsibilities:

1. Project Planning and Scheduling:
   • Assist with project planning, including timeline development, resource allocation, and task prioritization.
   • Maintain project schedules and ensure deadlines are met by coordinating activities across teams.
   • Track project progress and provide updates to the project manager.
2. Communication and Collaboration:
   • Act as a liaison between clients, vendors, and team members.
   • Schedule and facilitate project meetings, including team meetings and client meetings.
   • Prepare and distribute meeting agendas, action items, and project updates to stakeholders.
3. Documentation and Reporting:
   • Maintain comprehensive project documentation, including project plans, status reports, and risk management plans.
   • Track and report on project milestones, deliverables, and budgets.
   • Ensure proper project file management and documentation according to organizational standards.
4. Resource Management:
   • Assist in coordinating resources, including managing personnel schedules, equipment, and materials.
   • Support in tracking the project’s budget and procurement of necessary supplies or services.
5. Risk and Issue Management:
   • Identify potential risks and issues that may impact project progress and raise concerns to the project manager.
   • Help resolve issues by coordinating with relevant team members and stakeholders.
6. Quality Assurance:
   • Ensure that project tasks are completed on time, within scope, and in accordance with quality standards.
   • Support in reviewing project deliverables to ensure they meet client specifications and expectations.
7. Post-Project Evaluation:
   • Assist with the post-project review and gather feedback from team members and clients to identify areas for improvement.
   • Contribute to the preparation of project closure reports and documentation.

Qualifications and Skills:

• Education: Bachelor’s degree in Business Administration, Project Management, or related field (or equivalent work experience).
• Experience: Previous experience in a project coordination or administrative role, ideally in a project-based environment.
• Skills:
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficient in project management tools (e.g., Microsoft Project, Trello, Asana, or others).
  • Familiarity with project management methodologies (Agile, Waterfall, etc.).
  • Detail-oriented with the ability to manage competing priorities.
  • Problem-solving skills and ability to work under pressure.
  • Ability to collaborate effectively with teams and stakeholders.

Desired Attributes:

• Strong attention to detail and proactive approach to problem-solving.
• Ability to work in a fast-paced and dynamic environment.
• Willingness to learn and develop new skills in project management.

Working Conditions:

• Full-time position in-office
• Some travel may be required, depending on the nature of the projects.

Salary : $45,000 - $55,000