What are the responsibilities and job description for the Administrative Assistant position at Titan Security?
Overview
Titan Security Group is the largest, privately held security firm in Chicago, and a top 10 firm nationally, having delivered double digit annual organic revenue growth for over a decade. We provide security solutions for some of the most prestigious commercial, multi-family residential, and industrial properties across Chicago, Milwaukee, Detroit, and other metro areas including Willis Tower, The John Hancock Center, Prudential Plaza, River Point, Millennium Park, and The Chicago Riverwalk, to name a few. Titan has over 3,600 employees nationwide, providing over 120,000 security hours per week to our diverse client group.
Job SummaryThe Sales Administrator plays a pivotal role in supporting Titan’s business objectives by collaborating with management, sales, marketing, and customer service teams. This position ensures a high-performance, employee-oriented, and client-focused environment.
Responsibilities
- Sales Presentations: Organize resources and collaborate with internal teams to develop high-quality sales presentations.
- Temporary Service Requests: Handle pricing and contract setup promptly for temporary services.
- Audit Contracts & Databases: Regularly review contracts and company databases to ensure accuracy and completeness.
- Client Service Requests: Respond to incoming requests for service from Titan Electronics clients.
- Monitor Contract Compliance: Track and manage contract expiration dates to ensure compliance.
- Certificate of Insurance: Organize and distribute Certificates of Insurance as required.
- Executive Calendar Management: Coordinate executive and client meetings, managing expectations for all parties.
- License Analysis & Compliance: Ensure all required licenses are up-to-date and properly analyzed for accuracy.
- Purchase Order Management: Review and ensure that the correct Purchase Orders (POs) are attached to relevant sales or service transactions.
- Salesforce Data Integrity: Maintain accurate and high-quality data in Salesforce.
- Uniform Vendor Management: Assist with managing relationships with uniform vendors.
- Client Training Seminars: Coordinate contract execution and scheduling of training seminars for clients.
- Support Operations: Aid in employee recognition efforts and assist in office appreciation events.
- Miscellaneous: Support various ad hoc tasks as needed to drive business success.
Qualifications
Education: Bachelor’s Degree in Business Administration, Marketing, or related field.
Experience: 2 years in a similar role preferred.
Certificates & Licenses: Ability to obtain a valid PERC. Familiarity with licensing processes is a plus.
Skills: Strong interpersonal, written, and verbal communication skills. Proficient in Microsoft Office and Salesforce. Ability to manage multiple priorities and work in a fast-paced environment.
Travel: Occasional travel (less than 10%) to client or branch offices in suburban Chicago or northwest Indiana.
Salary & Benefits:
Competitive salary based on experience
Performance-based bonuses
Comprehensive benefits package including medical, dental, vision, and life insurancePaid time off and holidays401(k) retirement plan with company matchOpportunities for professional development and career growth
How to Apply:Interested candidates are invited to submit their resume and cover letter detailing their qualifications and experience to work@titan-security.com or apply online at careers-titansecurity.icims.com.Join Titan Security Group and lead a team dedicated to excellence in security services. Be part of a company where your contributions make a significant impact!
Equal Opportunity Employer: EOE/M/F/D/V #HP
