What are the responsibilities and job description for the Executive Assistant to the President (Confidential) position at TKT & Associates, Inc?
POSITION : Executive Assistant
Department : Office of the President
Classification : Full-time, Salary Exempt, Administrative
JOB SUMMARY : Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.
DUTIES AND RESPONSIBILITIES :
- Manage the President’s calendar and provide daily support.
- Manage travel arrangements.
- Manage communication and scheduling activities for the President ensuring effective time management and prioritization of schedule using appropriate judgment to adjust as necessary.
- Coordinate events, including meetings, speeches and donor relations events.
- Ensure error-free document preparation and secure the President’s signature as needed.
- Oversee special projects and manage the office budget.
- Serve as the primary point of contact for internal and external constituents.
- Manage the President’s email and additional correspondence.
- Answers incoming phone calls to the President’s office.
- Prepare meeting agendas.
- Attend meetings and records minutes.
- Manage the President’s email.
- Prepare reports, memos, letters, presentations and other documents, assist with preparation for meetings.
KNOWLEDGE AND EXPERTISE :
PHYSICAL DEMANDS :