What are the responsibilities and job description for the Administrative Clerk II - Generations Southeast - Juneau - Open Until Filled position at Tlingit & Haida?
Administrative Clerk II
Department : Generations Southeast
Location : Juneau
Exemption Status : Non-Exempt
Pay Grade(s) : 5 ($20.67 - 26.97 DOE)
Purpose : Administrative Clerk will support and provide a full range of clerical assignments for the Generations Southeast Community Learning Center.
Essential Functions. An individual in this role must be able to perform the following functions with or without reasonable accommodation :
- Provide a full range of reception services, including answering phones, greeting the public, mailing program information, and making referrals.
- Handle incoming and outgoing mail, including receiving, opening, date stamping, and distributing materials.
- Maintain and update records, including contact information, schedules, attendance, numerical logs, ledgers, and client files.
- Photocopy, collate, assemble, and distribute materials.
- Prepare reports and correspondence using word processing, spreadsheets, and other business software.
- Review and verify documents, forms, and applications for completeness and accuracy.
- Follow up to ensure applications include all required data and supporting documents.
- Perform complex data entry tasks, ensuring accuracy and correcting errors as needed.
- Gather and record statistical data for reporting purposes.
- Provide assistance and support for room rentals, including computer and multimedia setup (PA system, audio / video, wireless internet, teleconferencing).
- Prepare and assemble large mail-outs of program materials.
- Assist clients and co-workers by explaining processes, forms, procedures, and program requirements.
- Monitor and maintain office supplies and materials.
- Help maintain the program database.
- Assist with scheduling and setting up meetings in local communities as needed.
- Support special projects as assigned.
- Perform other related duties as needed.
Knowledge, Skills & Abilities. A comprehensive set of capabilities required to perform job tasks effectively :
Minimum Qualifications (education, experience, skills) :
Preferred Qualifications (education, experience, skills) :
Physical Requirements. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation :
Work Environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job :
Salary : $21 - $27
