Admin Governance Support/Executive Administrator

Position Summary:

We are seeking a highly skilled Executive Administrator with a strong background in governance to support our executive team. The ideal candidate will possess excellent organizational and communication skills, with the ability to manage complex administrative tasks and facilitate governance processes. This role requires a proactive individual who can handle confidential information with discretion and demonstrate a comprehensive understanding of corporate governance principles.

Key Responsibilities:

Provide high-level administrative support to the executive team, including managing schedules, coordinating meetings, and preparing agendas.

Assist in the preparation and distribution of board materials, ensuring compliance with governance standards and deadlines.

Serve as a liaison between the executive team and internal/external stakeholders, maintaining effective communication channels.

Oversee the organization and execution of board meetings, including logistics, documentation, and follow-up actions.

Manage confidential information and sensitive documents with the utmost discretion and integrity.

Develop and maintain governance policies and procedures, ensuring they are up-to-date and aligned with industry best practices.

Support the implementation of governance frameworks and compliance initiatives across the organization.

Coordinate travel arrangements and itineraries for executives, ensuring efficient use of time and resources.

Prepare reports, presentations, and correspondence on behalf of the executive team.

Assist in special projects and initiatives as directed by the executive team.

Qualifications:

Bachelor’s degree in Business Administration, Management, or a related field; Master’s degree preferred.

Minimum of 4 years of experience in executive administration, focusing on governance.

Must have an Active Secret Clearance.

Demonstrated experience in supporting senior executives and managing board-level communications.

Strong understanding of corporate governance principles and regulatory requirements.

Exceptional organizational skills and attention to detail.

Excellent verbal and written communication skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Ability to work independently and manage multiple priorities in a fast-paced environment.

Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

Certified Administrative Professional (CAP) or similar certification is a plus. (Preferred)