Closing Associate

Awarded “Best Places to Work” in the Bay Area for the 8th time, TMC Financing is looking for a Closing Associate to join our team. This is a great opportunity for someone eager to assist small businesses and do work that makes a difference!

Founded in 1981, TMC Financing is the largest provider of Small Business Administration (SBA) 504 commercial real estate financing in California, Arizona, Nevada, Oregon, and Hawaii. TMC consistently ranks among the top certified development companies nationwide, funding projects worth more than $14 billion. More than 7,000 businesses have benefitted from this financing, resulting in the creation of an estimated 60,000 jobs.

For more information, please visit our website at https://www.tmcfinancing.com/careers

The Position

This is an awesome opportunity for someone ready to use their skills to provide support to the Closing department. Key responsibilities include providing essential administrative and operational assistance to ensure loan files comply with SBA requirements and meet closing, submission, and funding deadlines. This role is vital in delivering exceptional customer service and building strong relationships with TMC clients, attorneys, lenders, and title and escrow contacts.

The perfect person for this role enjoys working independently and is good at time management and multitasking with exceptional attention to detail.

This role is based in our Oakland office and requires office attendance Monday – Friday.

Responsibilities

• Reviewing new files in Closing.
• Preparing and managing documents.
• Coordinating communication with internal and external parties.
• Organizing and tracking tasks to ensure timely processing.
• Handling incoming and outgoing mail.
• Reviewing submissions and preparing CSAs.
• Organizing and uploading documentation.

Closing Support & Documentation Management

• Work alongside the Closing Officer to ensure files transferred to the Closing Department meet all requirements.
• Audit all platforms and note any missing/pending items for the Closer.
• Review entity documentation, pull current information listed on state SOS.
• Communicate with lenders and escrow officers to ensure close of escrow deadlines are met.
• Monitor and update Box with documents Closers provide such as recorded Reconveyances.

Closing Packages & File Reviews

• Prepare and submit closing packages under the Streamlined Closing Procedures, ensuring accuracy and completeness.
• Work with attorneys and district counsel to resolve discrepancies and submit responses.
• Assist in managing and auditing Complete File Reviews (CFR) for SBA compliance, ensuring missing items are collected.

Customer Service & Communication

• Act as a liaison between Closing Attorneys and their staff. Assist in questions from our partners at SBA, Guidehouse and CSA.
• Answer questions regarding the closing process and documentation requirements.

CSA & Loan Funding

• Prepare and review CSA documents for each loan funding, ensuring accuracy and timely submission.
• Follow up on CSA alerts and notifications to ensure timely loan funding.
• Work with the Accounting Department to confirm lender participation fee payments.
• Track and confirm debenture funding with CSA.
• Update the digital and physical files on each loan with documents and clearances.

Collateral & Custody File Management

• Prepare collateral and custody files for submission to SBA Service Centers.
• Track sent and received checklists to ensure proper documentation handling.
• Process and follow up on reconveyances of 504 interim loans.

Administrative & Compliance Support

• Manage ACH data entry and wire confirmation emails.
• Process tax service requests and ensure compliance.
• Process and file incoming and outgoing mail received in the Oakland office.
• Scan and upload documentation to online platforms, noting missing items and ensuring accuracy.
• Assist with various administrative tasks, such as obtaining signatures, filing, faxing, scanning, generating FedEx labels, and creating templates/forms as needed.
• Provide backup support for phone and front desk operations as needed.
• Attend training sessions regularly to stay updated on changes to forms and procedures.

Qualifications

• Bachelor's degree from a four-year college or university and 2-4 years of related experience; or equivalent combination of education and experience.
• Knowledge of SBA loan documentation procedures, CDC experience, SBA experience, and/or real estate lending experience highly recommended.
• Notary certification and working knowledge of CRM databases preferred (Salesforce, BOX, Ventures a plus).
• Excellent time management and project management skills, with the ability to track and manage details for multiple clients and projects in a fast-paced environment.
• Strong attention to detail without compromising deadlines or focus.
• Exceptional written and verbal communication skills, including professional email etiquette.
• Strong problem-solving abilities and ability to work independently.
• Ability to interact and collaborate effectively with diverse personality types and organizational levels.
• Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong customer service and phone etiquette skills.

Company Culture

TMC is a small, dedicated group of people who work hard and are super friendly and fun. Our offices are in Uptown Oakland and people bring their dogs to work. The atmosphere is casual and comfortable. Senior leaders regularly seek input/feedback from staff, assign challenging work, and provide recognition for their accomplishments. Feedback is implemented to provide a fun workplace that promotes employee interaction and idea sharing. TMC also encourages on-going training, and whenever possible, we promote from within the Company.

TMC offers flexible schedules, great benefits, and lots of perks, including catered lunches at least weekly, free snacks and sodas, gym reimbursement, company paid commuter checks, lots of celebratory parties, matching charity donation, and a very generous vacation and Holiday offering.

Apply Now

If you are interested in joining our team, email your resume in MS Word or PDF format.

TMC Financing is an EOE. Thank you for your consideration.

Pay starts at $27.00 plus incentive and bonus.