What are the responsibilities and job description for the Executive Assistant position at TMEIC Corporation Americas?

Job # OC25002

Job Title : Executive Assistant

Office Location : Houston, TX

Business Function / Department : Administration

Sales Territory, if applicableN / A

General Role Description

Provide comprehensive executive level administrative services to the President and CEO, primarily, and other executives and internal and external key stakeholders, as needed, exemplifying the Company brand on behalf of the CEO.

Role Accountabilities

Proactively manage the CEO’s calendar, scheduling meetings, appointments, and calls, ensuring accurate time allocation and conflict resolution
Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as needed
Prepare documents, presentations, agendas, reports, and communications for distribution internally and externally
Evaluate incoming calls and other communications and inquiries; prioritize; and respond and / or refer, as appropriate
Organize domestic and international travel for the CEO, including flights, accommodations, ground transportation, and itineraries
Monitor expenses, prepare and process expense reports for the CEO
Manage sensitive matters with utmost discretion and confidentiality, ensuring company and personal information is protected
Plan, organize, and administer a variety of Company activities, as requested
Provide office operations assistance, including supplies management and office management, as requested
Coordinate with vendors for office services and maintenance, as requested

General Employee Accountabilities

Bring full effort to bear on tasks assigned by manager

Give manager best advice

Give earliest notice when work cannot be delivered as specified

Cooperate and collaborate with peers and interact cross-organizationally as specified by manager

Exemplify Company Core Values : Integrity, Client Focus, Team Orientation, and Personal Commitment

Comply with all Company policies, practices, and procedures and all regulations and laws

Recommend viable improvements proactively

Ensure effective utilization of business tools and processes

Requirements

Minimum Qualifications

Associate’s degree in a related field or equivalent via education and / or work experience

5 years' executive administrative experience, reporting to C-suite executive(s) in a professional office environment

Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality

Demonstrated business acumen, navigating diverse situations, assessing priorities, and making sound judgments

Demonstrated excellence in written and verbal communications, interacting effectively with internal and external stakeholders across all organizational layers

Demonstrated results requiring professional quality, accuracy, and timely execution of assignments

Demonstrated expertise in administrative, clerical, recordkeeping, and office systems and equipment

Expertise in Microsoft Office Suite, calendar applications, and other relevant software.

Demonstrated continuous improvement in areas of responsibility

Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts

Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills

Availability to travel less than 5%

Preferred Qualifications

Bachelor's degree in a related field of study

9 years' executive administrative experience reporting to C-suite executive(s) in a global, high growth, engineering services organization

Link to TMEIC Corporation Americas website : https : / / www.tmeic.com / . To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.

EEO / AA / M / F / Vet / Disability Employer

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