Office Administrator

Description

Southway Cranes & Rigging, LLC.

Position: Office Administrator

Location: Columbia/Lexington, SC

Reports to: Branch Manager

Southway is looking to add an experienced Full Time Ofiice Administrator to our growing Branch. The following are a list of requirements; You must meet all the requirements below to be considered for this position.

Southway is offering our employees a competitive salary and comprehensive benefits package which include health benefits, 401k, paid vacation and per diem when travelling out of town. We are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Summary:  The Office Administrator is responsible for the processing of the 2^nd payroll approval. Creation of all invoices relating to their branch or branches of responsibility. Complete monthly AIA / Portal billing for all customers. Request change orders when required. Keep all project management spreadsheets up to date. Daily office responsibilities.

Essential Function:

• Must have the ability to communicate with Branch Manager, Internal Salespeople and Outside Customers.
• Must be able to interpret UNION pay rates and make changes to payroll when necessary.
• Must be able to interpret job ticket and compare to FCC to create an accurate invoice. 
• Must be able to understand company billing rates and rate exceptions and be able to recognize discrepancies. 
• Manage monthly AIA / Portal billing for all customers / projects. Request change orders when necessary.
• Keep all project management (BTD) spreadsheets up to date.
• Office responsibilities – Answer phones, handle walk-ins, distribute mail, etc.
• Performs other job duties as assigned.

Skills Required:

• Ability to interpret, read, write, and type reports.
• Ability to prioritize, organize work, and meet deadlines.
• Computer skills and knowledge of office software packages.

Physical Requirements:

• Ability to employ physiological movements and actions associated with heavy work.  
• Able to perform bending, stooping, lifting, seeing, hearing, walking, ability to lift 20 lbs., twisting, crawling, climbing, squatting, kneeling, sitting and standing.
• Eyesight sufficient for operating a motor vehicle, inspection of equipment, and complete paperwork. 
• Hearing sufficient for telephone contact and interpersonal communication with Customers and coworkers.

Supervision:

• Is not a direct supervisor of other employees.
• Must be able to work with limited supervision.

Contacts:

• Considerable contacts within the company.
• Considerable outside contact with Customers.

Mental Demands:

• Must be able to deal with deadlines.
• Needs to be able to prioritize workload and work without direct supervision.

Accountability:

• Must be punctual.
• Be able to cooperate with others in team - Collaboration & Engagement.
• Required to submit reports and paperwork associated with the position on a regular and timely basis.

Qualifications

Qualifications:

• High School diploma required.
• Bachelor’s degree preferred.
• Union Experience preferred
• Minimum of 3 years of experience, with working knowledge of an AR billing environment.