Administrative Assistant - Finance

Job Title: Administrative Assistant - Finance

Reports To: Dean of Finance

Status: Full-time/ Regular/ Hourly

Salary: $17.00 an hour

SUMMARY: Basic knowledge of applicable laws, regulations, and departmental policies and procedures are required at this level. Responsibilities may include providing organizational or departmental information to students; compiling data and reports; scheduling appointments and meetings; processing requisitions; planning special events; reviewing, revising and distributing standard documents and correspondence; ordering supplies; tracking purchase orders; and performing basic quantitative and qualitative reviews of data.

Essential Duties

• Initiates, processes, and reviews routine and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records;
• Performs various clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; making photocopies; performing data entry; and scheduling appointments and/or department activities;
• Responds to requests for information, in person, via e-mail, and over the phone; answers routine questions and provides information; directs visitors to appropriate locations;
• Prepares and/or enters a variety of information into applicable documents, spreadsheets, documents, invoices, databases, logs, forms, and/or other related areas, utilizing established guidelines and procedures;
• Drafts and types a variety of documents, including letters, memos, contracts, and/or other related documents;
• Mails and distributes a variety of College catalogs, newsletters, messages, and/or other related documents;
• Support the T-So:son (Our Core Values) including T-Wohocudadag ? Our Beliefs, T-Apedag ? Our Well-Being, T-Pi:k Elida Our Deepest Respect and I-We:mta ? Working Together; and
• Performs other duties of a similar nature or level.